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Section 1: DEF 14A (FORM DEF 14A)

fcbc20200311_def14a.htm

Table of Contents

 

UNITED STATES SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 

SCHEDULE 14A

 

Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934, as amended

 

Filed by the Registrant ☒

Filed by a party other than the Registrant ☐

 

Check the appropriate box:

☐     Preliminary Proxy Statement

☐     Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

☒     Definitive Proxy Statement

☐     Definitive Additional Materials

☐     Soliciting Material under § 240.14a-12

 

FIRST COMMUNITY BANKSHARES, INC.

----------------------------------------------

(Name of Registrant as Specified in Its Charter)

 

Not Applicable

-----------------------------------------------------------------

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

 

Payment of Filing Fee (Check the appropriate box):

 

☒  No fee required.

 

☐ Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.

 

 

1.

Title of each class of securities to which transaction applies:

 

 

2.

Aggregate number of securities to which transaction applies:

 

 

3.

Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):

 

The filing fee was determined based on________

 

 

4.

Proposed maximum aggregate value of transaction:

 

 

5.

Total fee paid:

 

☐  Fee paid previously with preliminary materials.

 

☐  Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.

 

 

1.

Amount Previously Paid:

 

 

2.

Form, Schedule or Registration Statement No.:

 

 

3.

Filing Party:

 

 

4.

Date Filed:

 

 

 

Notice of 2020 Annual Meeting of SHAREHOLDERS

 

April 28, 2020, at 2:00 p.m. Eastern Daylight Time

Corporate Center

29 College Drive

Bluefield, Virginia 24605

 

  March 16, 2020

 

To First Community Bankshares, Inc. Shareholders:

 

First Community Bankshares, Inc.’s Annual Meeting of Shareholders will be held at the First Community Bankshares, Inc. Corporate Center located at 29 College Drive, Bluefield, Virginia 24605, at 2:00 p.m. Eastern Daylight Time on Tuesday, April 28, 2020. Shareholders will:

 

 

Vote on the election of one (1) director to serve as a member of the Board of Directors, Class of 2021, and vote on the election of two (2) directors to serve as members of the Board of Directors, Class of 2023;

 

 

Vote on a non-binding, advisory basis to approve the compensation of the Corporation’s named executive officers;

 

 

Vote on a non-binding, advisory basis to approve the frequency of future advisory approvals of the Corporation’s executive compensation; and

 

 

Vote on ratification of the selection of the independent registered public accounting firm for 2020.

 

 

Transact other business that may properly come before the meeting.

 

Shareholders of record at the close of business on March 2, 2020, will be entitled to vote at the Annual Meeting and any adjournments.

 

First Community Bankshares, Inc. intends to hold the Annual Meeting of Shareholders in person. However, we are monitoring the emerging public health impact of the coronavirus (COVID-19) and are considering the possibility that the Annual Meeting may be held by means of remote communication, including, but not limited to, holding only a virtual meeting.  If we determine it is necessary or appropriate to take any additional steps regarding how we conduct our Annual Meeting, we will announce the decision to do so in advance, and details on how to participate in our Annual Meeting will be announced via press release and the filing of additional proxy materials with the Securities Exchange Commission and will be available on our website at http://www.firstcommunitybank.com. As always, we encourage you to vote your shares prior to the Annual Meeting. 

 

/s/Sarah W. Harmon

Sarah W. Harmon

Secretary

 

 

 

IMPORTANT NOTICE

REGARDING THE AVAILABILITY OF PROXY MATERIALS

FOR THE ANNUAL MEETING OF SHAREHOLDERS TO BE HELD ON

April 28, 2020

 

The proxy materials for this Annual Meeting of Shareholders of First Community Bankshares, Inc., consisting of the proxy statement, annual report, and proxy card are available over the Internet at http://www.firstcommunitybank.com under Investor Relations.

 

All persons attending the 2020 Annual Meeting must present photo identification. Advance registration instructions for attending the 2020 Annual Meeting are set forth on page 39 of this proxy statement. These requirements must be followed if your shares are held for you by a bank, broker, or other institution.

 

WHETHER OR NOT YOU ATTEND THE ANNUAL MEETING, YOUR VOTE IS IMPORTANT TO FIRST COMMUNITY BANKSHARES, INC. YOU MAY VOTE BY THE FOLLOWING METHODS:

 

 

1.

By telephone: (800) 690-6903 until 11:59 p.m. Eastern Daylight Time on April 27, 2020; or

 

 

2.

On the Internet at http://www.proxyvote.com until 11:59 p.m. Eastern Daylight Time on April 27, 2020; or

 

 

3.

Complete, sign and return the enclosed proxy card as promptly as possible whether or not you plan to attend the Annual Meeting. An addressed return envelope is enclosed for your convenience.

 

FIRST COMMUNITY BANKSHARES, INC. ENCOURAGES SHAREHOLDERS TO SUBMIT THEIR PROXIES IN ADVANCE OF THE ANNUAL MEETING. YOU MAY REVOKE YOUR PROXY AT ANY TIME PRIOR TO THE TIME IT IS VOTED.

 

 

 

First Community Bankshares, Inc.

29 College Drive

P. O. Box 989

Bluefield, Virginia 24605-0989

 

March 16, 2020

 

Dear Shareholder,

 

You are invited to attend the 2020 Annual Meeting of Shareholders of First Community Bankshares, Inc. (the “Corporation”) to be held on Tuesday, April 28, 2020, at 2:00 p.m. Eastern Daylight Time at the First Community Bankshares, Inc. Corporate Center located at 29 College Drive, Bluefield, Virginia.

 

The Annual Meeting will begin with brief comments on the Corporation’s operations. This will be followed by discussion and voting on the matters set forth in the accompanying Notice of Annual Meeting and discussion of other business matters properly brought before the meeting.

 

If you plan to attend the meeting, please follow the registration instructions on the last page of this proxy statement. All persons attending the 2020 Annual Meeting of Shareholders must present photo identification. Advance registration instructions for attending the 2020 Annual Meeting are set forth on page 39 of this proxy statement. These requirements must be followed if your shares are held for you by a bank, broker, or other institution.

 

Whether or not you plan to attend, please ensure that your shares are represented at the meeting by promptly voting and submitting your proxy by telephone, on the Internet, or by completing, signing, dating and returning your proxy card in the enclosed envelope.

 

Very truly yours,

 

 

/s/ William P. Stafford, II

William P. Stafford, II

Chairman of the Board

 

 

 

TABLE OF CONTENTS

 

Page

PROXY STATEMENT

1

Voting

1

PROPOSAL 1: ELECTION OF DIRECTORS

2

DIRECTOR NOMINEES FOR THE CLASS OF 2021

3

DIRECTOR NOMINEES FOR THE CLASS OF 2023

4

INCUMBENT DIRECTORS

5

Director Qualifications and Experience

6

Recommendations for Director Candidates

6

NON-DIRECTOR NAMED EXECUTIVE OFFICERS

7

CORPORATE GOVERNANCE

8

Corporate Governance Guidelines

8

Independence of Directors

9

The Board of Directors and Board Meetings

10

Board Committees

11

Anti-Hedging Policy

12

PROPOSAL 2: NON-BINDING, ADVISORY VOTE ON EXECUTIVE COMPENSATION

13

PROPOSAL 3: NON-BINDING, ADVISORY VOTE ON THE FREQUENCY OF THE ADVISORY VOTE ON EXECUTIVE COMPENSATION

14

COMPENSATION DISCUSSION AND ANALYSIS

15

Compensation Philosophy and Objectives

15

Administration of the Executive Compensation Program

15

Considerations Used to Determine Compensation

15

Components of Executive Compensation

16

Considerations Used for Setting Base Compensation for 2019 and Annual Incentive Compensation for 2018 Performance

19

Retirement Plans

19

Perquisites and Other Benefits

20

Deferred Compensation Opportunities

20

Employment Contracts

20

Tax Deductibility of Compensation

21

Stock Ownership Guidelines

21

Compensation and Retirement Committee Report

21

2019 Summary Compensation Table

22

2019 All Other Compensation and Benefits

23

Grants of Plan-Based Awards

24

Outstanding Equity Award at December 31, 2019

25

2019 Options Exercised and Stock Vested

26

2019 Pension Benefits

   26

2019 Non-Qualified Deferred Compensation

27

Potential Payments Upon Termination

27

Payments Made Upon Retirement

28

Payments Made Upon Death or Disability

28

Payments Made Upon a Change of Control

28

Potential Incremental Payments Table

29

DIRECTOR COMPENSATION

30

2019 Non-Management Directors’ Compensation

30

Director Compensation Table

31

PAY RATIO DISCLOSURE

32

OWNERSHIP AND RELATED PERSON TRANSACTIONS

33

Information on Stock Ownership

33

Related Person/Party Transactions

34

Delinquent Section 16(a) Reports

34

REPORT OF THE ACER COMMITTEE

35

INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

36

PROPOSAL 4: RATIFICATION OF SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

37

   

ADDITIONAL INFORMATION

38

Shareholder Proposals for Inclusion in Next Year’s Proxy Statement

38

Other Shareholder Proposals and Shareholder Nominations for Directors for Presentation at Next Year’s Annual Meeting

38

Solicitation of Proxies

38

Shareholder Requests for Copies of 2019 Annual Report and Proxy Materials

38

Delivery of Documents to Shareholders Sharing Same Address (Householding)

38

Electronic Access to Proxy Statement and Annual Report

39

First Community Bankshares, Inc. Annual Meeting of Shareholders

39

Information about Advance Registration for Attending the Meeting

39

Voting in Person at the Meeting

39

 

 

 

 

PROXY STATEMENT

 

First Community Bankshares, Inc.

29 College Drive

P. O. Box 989

Bluefield, Virginia 24605

 

The Board of Directors of First Community Bankshares, Inc. (the “Corporation”) solicits the enclosed proxy for use at the Annual Meeting of Shareholders of the Corporation (the “Annual Meeting”), which will be held on Tuesday, April 28, 2020, at 2:00 p.m. Eastern Daylight Time at the First Community Bankshares, Inc. Corporate Center, located at 29 College Drive, Bluefield, Virginia, and at any adjournment thereof.

 

The expenses of solicitation of proxies for the Annual Meeting, including the cost of preparing, assembling and mailing the notice, proxy statement, proxy card, and return envelopes; the handling and tabulation of proxies received; and charges of brokerage houses and other institutions, nominees or fiduciaries for forwarding such documents to beneficial owners, will be paid by the Corporation. In addition to mailing of proxy materials, solicitation may be made in person, by telephone or by other means by officers, directors or employees of the Corporation.

 

This proxy statement and the proxies solicited hereby are being first sent or delivered to shareholders of the Corporation on or about March 16, 2020.

 

Voting

 

Shares of common stock (par value $1.00 per share) (“Common Stock”) represented by proxies in the accompanying form, which are properly executed and returned to the Corporation, will be voted at the Annual Meeting in accordance with the shareholder’s instructions contained therein. In the absence of contrary instructions, shares represented by such proxies will be voted FOR the election of the three (3) directors nominated by the Board of Directors and named in this proxy statement; FOR approval, on a non-binding, advisory basis, of the Corporation’s executive compensation; FOR approval, on a non-binding advisory basis, of a frequency of every three (3) years for future shareholder advisory votes on the Corporation’s executive compensation; and FOR ratification of Dixon Hughes Goodman LLP as the Corporation’s independent registered public accounting firm.

 

Any shareholder may revoke his or her proxy at any time before it is voted. A proxy may be revoked at any time prior to its exercise by the filing of written notice of revocation with the Secretary of the Corporation, by delivering to the Corporation a duly executed proxy bearing a later date, or by attending the Annual Meeting and voting in person. If your shares of the Corporation’s Common Stock are held for you in a brokerage, bank, or other institutional account, you must obtain a proxy from that institution, bring it with you to the Annual Meeting and submit it with your ballot in order to be able to vote your shares at the Annual Meeting.

 

The Board of Directors has fixed March 2, 2020, as the record date for shareholders entitled to notice of the Annual Meeting. Shares of Common Stock outstanding on the record date are entitled to be voted at the Annual Meeting, and the holders of record on the record date will have one vote for each share so held in the matters to be voted upon by the shareholders. Treasury shares are not voted. As of the close of business on March 2, 2020, the outstanding shares of the Corporation consisted of 17,691,191 shares of Common Stock.

 

The presence in person or by proxy of a majority of the shares of the Common Stock entitled to vote is necessary to constitute a quorum at the Annual Meeting. Abstentions and broker non-votes are counted as present for purposes of determining a quorum. A broker non-vote occurs when a nominee holding shares for a beneficial owner does not vote on a particular proposal because the nominee does not have discretionary voting power for that particular item and has not received instructions from the beneficial owner. Directors are elected by a plurality of the votes cast at a shareholders’ meeting with a quorum present. The one (1) person who receives the greatest number of votes of the holders of Common Stock represented in person or by proxy at the Annual Meeting for the class of 2021 and the two (2) persons who receive the greatest number of votes of the holders of Common Stock represented in person or by proxy at the Annual Meeting for the class of 2023 will be elected directors of the Corporation. The advisory approval of the Corporation’s executive compensation program and the ratification of the independent registered public accounting firm each require that the number of votes cast in favor of the proposal exceed the number of votes cast against. The advisory approval of the frequency for future shareholder advisory votes on the Corporation’s executive compensation requires that the shareholder choose a preferred frequency of one (1) year, two (2) years, or three (3) years, or, alternatively, the shareholder may abstain. The frequency with the highest number of votes cast is deemed as the non-binding, advisory frequency selected by the shareholders for future advisory votes on executive compensation. Except as stated above regarding the presence of a quorum, abstentions and broker non-votes will have no effect on any of the proposals set forth in this proxy statement.

 

If the shares you own are held in “street name” (that is, through a brokerage firm, bank, or other nominee) you may vote your shares by following the instructions provided by the nominee. As the record holder of your shares, your nominee is required to vote your shares according to your instructions. In order to vote your shares, you will need to follow the directions provided to you by your nominee, many of which offer the option of voting online or by telephone. Under the current rules of the NASDAQ Stock Market LLC or NASDAQ, if you do not give instructions to your nominee, it will only be able to vote your shares for the ratification of the independent registered public accounting firm and it will be prohibited from voting your shares on the remaining matters brought before the meeting.

 

1

 

PROPOSAL 1: ELECTION OF DIRECTORS

 

The Board of Directors is currently comprised of six (6) directors, including four (4) non-management directors, divided into three (3) classes with staggered terms: the class of 2020, consisting of three (3) directors; the class of 2021, consisting of one (1) director; and the class of 2022 consisting of two (2) directors. In order to divide the classes into an equal number of directors, one (1) director will be elected to the class of 2021 and will serve a one-year term expiring at the 2021 Annual Meeting, and two (2) directors will be elected to the class of 2023, and will serve a three-year term expiring at the 2023 Annual Meeting. One (1) of the directors from the class of 2020 is being nominated for re-election into the class of 2021 and the remaining two (2) directors from the class of 2020 are being nominated for re-election into the class of 2023.

 

In the event any nominee is unable or declines to serve as a director at the time of the Annual Meeting, the proxies will be voted for an alternate nominee designated by the present Board of Directors to fill the vacancy. In the event more than two (2) persons are nominated for election as directors, the proxy holders intend to vote all proxies received by them for the nominees listed below, or for any alternates nominated by the Board. All nominees named herein have consented to be named and to serve as directors if elected.

 

No director or executive officer of the Corporation is closely related to any other director or executive officer of the Corporation by blood, marriage, or adoption.

 

The table set forth below describes each director and nominee, including his or her age; the applicable director class, which is based upon the year in which his or her term of service expires; and title. A biography describing each director’s and each nominee’s qualifications and business background is set forth below the table. The Corporation does not know of any reason why any nominee would be unable to serve as a director.

 

Members of the Corporation’s Board of Directors are expected to have the appropriate skills and characteristics necessary to function in the Corporation’s current operating environment and contribute to its future direction and strategies. These include legal, financial, management and other relevant skills. In addition, the Corporation looks to achieve a diversified Board, including members with varying experience, age, perspective, residence, and background.

 


Name and Title


Age

Director of
Corporation

Since

Class of
Directors

C. William Davis, Director 

72

2015

2020

Samuel L. Elmore, Director Nominee

73

2013

2022

Richard S. Johnson, Director Nominee

70

2008

2022

Gary R. Mills, President & Director

52

2016

2020

M. Adam Sarver, Director

43

2015

2020

William P. Stafford, II, Chief Executive Officer and Director (Chairman)

56

1994

2021

 

2

 

DIRECTOR NOMINEE FOR THE CLASS OF 2021

 

C. William Davis, Attorney, Richardson & Davis, PLLC, Bluefield, West Virginia.

 

Mr. Davis was appointed to serve on the Board on August 25, 2015. Mr. Davis graduated from the Virginia Military Institute in 1970, with a Bachelor of Science degree in Civil Engineering and from Washington & Lee University School of Law in 1973, with a Juris Doctor degree. Mr. Davis is a member of Richardson & Davis, PLLC and practices law, primarily in the areas of civil litigation, commercial transactions, trusts and estates, and banking. Mr. Davis has served as a Director of the Corporation since 2015, of the Corporation’s banking subsidiary since 1990, and of a predecessor bank from 1987 to 1990. Mr. Davis has served as a Director for a variety of business and professional organizations in the region, including Bluefield Supply Company, Flat Top Insurance Agency, the Defense Trial Counsel of West Virginia, Inc., and the West Virginia State Bar Board of Governors.

 

Mr. Davis’ relevant experience qualifying him for service as a director includes: a broad range of business, legal, banking, and regulatory related issues encountered in the practice of law; extensive civic and community service; and thirty-five (35) years of board service in the banking industry.

 


 

The Board of Directors recommends a vote FOR the nominee set forth above.

 

3

 

DIRECTOR NOMINEES FOR THE CLASS OF 2023

 

 

Gary R. Mills, President, First Community Bankshares, Inc. and Chief Executive Officer and President, First Community Bank, Bluefield, Virginia.

 

Mr. Mills has served as President of the Corporation since August 31, 2013 and currently serves as Chief Executive Officer and President of First Community Bank. Mr. Mills has been employed by the Corporation and/or one of its subsidiaries since 1998. Mr. Mills served as Chief Executive Officer of the Princeton Division of First Community Bank from 1998 until 2005; Senior Vice President of Credit Administration from 2005 to 2006; and most recently as Chief Credit Officer from 2007 until his appointment as Chief Executive Officer. Mr. Mills is a Certified Public Accountant and holds a Bachelor of Science degree in Business Administration with a concentration in Accounting from Concord College (now University).

 

Mr. Mills’ relevant experience qualifying him for service as a director includes thirty (30) years of experience in the financial services industry; extensive civic and community involvement; and six (6) years of board service for the Corporation’s banking subsidiary.

 


 

M. Adam Sarver, Real Estate Developer and Businessman, Princeton, West Virginia.

 

Mr. Sarver was appointed to serve on the Board on August 25, 2015. Mr. Sarver received his Bachelor of Science Degree in Communication Studies in 2000 from West Virginia University. Mr. Sarver has served on the Board of Directors of the Corporation’s banking subsidiary since 2014. He owns and manages several businesses in Southern West Virginia including Main Street Builders, LLC; Eastern Door & Glass, LLC; Longview Properties, LLC; and Clover Leaf Properties, LLC, which are focused on real estate development coupled with residential and commercial construction and development. Mr. Sarver currently serves as a Director for a variety of businesses, civic and charitable organizations in the region, including the Princeton Salvation Army Advisory Board (past Chairman) and the First United Methodist Church. He was previously a Director for the Princeton – Mercer County Chamber of Commerce.

 

Mr. Sarver’s relevant experience qualifying him for service as a director includes a broad range of business, financial, and related experience associated with operating multiple business interests and extensive civic and community service on a variety of boards.

 


 

The Board of Directors recommends a vote FOR the nominees set forth above.

 

4

 

INCUMBENT DIRECTORS

 

Samuel L. Elmore, Former Executive Vice President and Chief Credit Officer, First Community Bank, Beckley, West Virginia.

 

Mr. Elmore received a Bachelor of Science degree in Business Management and Marketing in 1970 from the University of Charleston. Prior to joining First Community Bank, Mr. Elmore served as President, Citizens Southern Bank, Beckley, West Virginia; President and Chief Executive Officer, Charleston National Bank, Charleston, West Virginia; Vice President, Key Centurion Bancshares, Huntington, West Virginia; and President and Chief Operations Officer, Beckley National Bank, Beckley, West Virginia. Mr. Elmore currently serves on the Board of First Community Bank and has previously served on the Boards of The United Way of Beckley, Beckley Area Foundation, Raleigh General Hospital, Raleigh County Community Action, Pinecrest Development Corporation, Raleigh County Commission on Aging, and the Virginia’s Automated Clearing House Association.

 

Mr. Elmore’s relevant experience qualifying him for service as a director includes: more than forty (40) years of experience in the community banking industry, including service as an auditor, Chief Operations Officer, Chief Financial Officer, and Chief Credit Officer; prior experience with acquisitions and mergers; and a variety of offices held with increasing management responsibilities during his banking career.

 


 

Richard S. Johnson, Chairman, President and Chief Executive Officer, The Wilton Companies, Richmond, Virginia.

 

Mr. Johnson earned a Bachelor of Science in Business Administration degree from the University of Richmond, Richmond, Virginia in 1973, with concentrations in Economics and Finance, and graduated with a Master of Science degree from Virginia Commonwealth University, Richmond, Virginia in 1977, with a concentration in Real Estate and Urban Land Development.  Mr. Johnson has been the President and Chief Executive Officer of The Wilton Companies, a real estate investment, development, brokerage and management group of companies, since 2002. He assumed the role of Chairman of The Wilton Companies in 2010.  Prior to joining The Wilton Companies, Mr. Johnson served as President of Southern Financial Corp. of Virginia from 1985 to 2002 and Chairman of the Board of Southern Title Insurance Corporation from 1980 to 1985.  Mr. Johnson currently serves as a Director of First Community Bank and The Wilton Companies. Mr. Johnson also serves as the Assistant Treasurer and Director Emeritus of Ducks Unlimited, Inc.; an Emeritus Trustee of the Board of Trustees for the University of Richmond; a Director of the American Civil War Museum, also serving on the Executive Committee and as Chair of the Capital Projects Committee; and as Trustee of the Omicron Delta Kappa Society and Educational Foundation, also serving on the Finance Committee and as Chair of the Investment Committee. He has previously served as a director of the State Fair of Virginia, the Children’s Museum of Richmond, Ducks Unlimited Canada, Landmark Apartment Trust of America, and the City of Richmond Economic Development Authority, where he previously held the seat of Chairman.

 

Mr. Johnson’s relevant experience qualifying him for service as a director includes background in: long-range planning, various aspects of mortgage underwriting, marketing, and mortgage portfolio servicing; previously chairing the Economic Development Authority of the City of Richmond, Virginia; past service as a director and Finance Committee member of Ducks Unlimited, Inc. and Ducks Unlimited Canada; having served in various state and national offices with Ducks Unlimited, Inc., including Assistant Treasurer and member of the Finance and Audit Subcommittee; and previous service as a director and Audit Committee member of the Apartment Trust of America.

 


 

William P. Stafford, II, Chief Executive Officer, First Community Bankshares, Inc., Bluefield, Virginia and Attorney, Brewster, Morhous, Cameron, Caruth, Moore, Kersey & Stafford, PLLC, Bluefield, West Virginia.

 

Mr. Stafford is a graduate of Virginia Polytechnic Institute and State University, Blacksburg, Virginia, and holds a Bachelor of Science degree in Mechanical Engineering. He also holds a Juris Doctor degree, cum laude, from Washington & Lee University School of Law, Lexington, Virginia. Mr. Stafford has served as Chief Executive Officer of the Corporation since his appointment by the Board in August 2013. Mr. Stafford is a member of Brewster, Morhous, PLLC, and practices law on a limited basis primarily in the areas of commercial transactions, banking, creditor’s rights, and creditor bankruptcy. He currently serves as Chairman of the Board of the Corporation and Chairman of the Board of the Corporation’s banking subsidiary. Mr. Stafford serves as Director and Corporate Secretary of the H. P. and Anne S. Hunnicutt Foundation, Inc., Princeton Machinery Service, Inc., and Melrose Enterprises, Ltd. He is a member of Stafford Farms, LLC, Vermillion Development, LLC, and Walnut Hill, LLC, which include real estate and agricultural holdings. Mr. Stafford is a partner in Legal Realty, A Partnership. Mr. Stafford previously served as a member of the West Virginia Infrastructure and Jobs Development Council and as a council member and Mayor of the City of Princeton, West Virginia. Mr. Stafford has served, and continues to serve, on numerous civic and community service boards and commissions.

 

5

 

Mr. Stafford’s relevant experience qualifying him for service as a director includes: a broad range of regulatory, business, legal and banking related issues encountered in the practice of law; extensive state and municipal government service; extensive civic and community service; and service as a member of the Board of Directors of the Corporation since 1994.

 


 

Changes to Composition of the Board of Directors in 2019

 

On June 4, 2019, the Board of Directors and the Corporation suffered a tragic loss through the death of long-standing Director W. C. Blankenship. Mr. Blankenship was the then-current Vice Chairman and lead independent director of the Board and had served the Corporation since 1996 following its acquisition of Citizens Bank of Tazewell, Inc. Mr. Blankenship was appointed to the Citizens Bank Board of Directors during its formation in 1981 and was instrumental in establishing that bank, eventually serving as Chairman of the Board from 1984 through its acquisition by First Community Bank. The Board of Directors, at the recommendation of the Governance and Nominating Committee (the “GNC”), elected not to appoint a director to fill Mr. Blankenship’s unexpired term.

 

Director Qualifications and Experience

 

The Governance and Nominating Committee (the “GNC”) is committed to presenting for shareholder consideration a slate of nominees who, taken together with current Directors, have the experience, qualifications, attributes, and skills appropriate for functioning effectively as a board and as liaisons to the customers and communities the Corporation serves. The GNC regularly reviews the composition of the Board of Directors in light of the Corporation’s evolving needs, its assessment of the Board’s performance, and the input of shareholders. In considering whether to recommend any candidate for inclusion in the Board’s slate of recommended director nominees, including candidates recommended by shareholders, the GNC considers a number of criteria, including but not limited to, the candidate’s integrity, business acumen, age, experience, education, involvement in the communities served by the Corporation, relationships and familiarity with the Corporation’s customers, commitment to the Corporation, diligence, geographic representation, conflicts of interest, strong professional reputation and record of achievement, constructive and collegial personal attributes, significant investment in or experience with the Corporation, the ability and commitment to devote sufficient time and energy to Board service, and the ability to act in the interests of all shareholders, rather than focusing on representation of a particular group, issue or interest. Additionally, the GNC must ensure that the composition of the Board and its committees satisfies SEC, NASDAQ, and banking regulatory standards, including those related to director independence. Further examples of individual qualifications and experience considered by the GNC include the candidate’s professional standing in her or his chosen field and in the communities served by the Corporation, expertise in the financial services industry, civic and community involvement in the communities served by the Corporation, leadership skills, and intelligence. The GNC also strives to accomplish broad geographic representation from the communities and markets the Corporation serves and seeks candidates who can help ensure the Board remains knowledgeable and intimately involved in the banking affairs of those customers and communities. The GNC also seeks candidates with a representative mix of skills in finance, technology, marketing, community and business affairs, human resources, and governance.

 

Diversity of Director Nominees

 

The Corporation does not have a separate written policy regarding how diversity is to be considered in the director nomination process; however, the GNC seeks to ensure that there is diversity of thought among directors. Having diversity of thought results in more thorough analysis of each issue and better decisions, which in the long-term results in greater shareholder value. The GNC believes that diversity of thought stems from many factors including professional experience, life experience, socio-economic background, gender, race, religion, skill set, and geographic representation. The Committee does not assign specific weights to particular factors, and no particular factor is necessarily applicable to all prospective nominees. The Corporation believes that the backgrounds and qualifications of the directors, considered as a group, should provide a significant composite mix of experience, knowledge, and abilities that will allow the Board to fulfill its responsibilities. The diversity of the Board is evaluated on a continuing basis by assessing whether varying viewpoints are routinely presented, evaluating the individual performance and contributions of each Director, and ensuring that varying perspectives are presented on key issues.

 

Recommendations for Director Candidates

 

The GNC’s practice is to consider all shareholder recommendations for director candidates which are received prior to February 15th each year. Any such recommendations should be sent to the GNC, c/o Secretary of First Community Bankshares, Inc., P. O. Box 989, Bluefield, Virginia 24605-0989. The Corporation believes that directors should possess the highest personal and professional ethics, integrity and values, and be committed to representing the long-term interests of the shareholders. The Committee also considers candidates recommended by current directors, officers, employees, and others. The Committee evaluates all nominees for director in the same manner and typically bases its initial review on any written materials submitted with respect to the candidate.

 

6

 

NON-DIRECTOR NAMED EXECUTIVE OFFICERS

 

Named executive officers who are not directors of the Corporation, including their title, age, and year they became an officer of the Corporation, are set forth in the chart below, which is followed by a brief biography describing each named executive officer’s business experience.

 

 

Name and Title

 

Age

Executive of the

Corporation Since

Jason R. Belcher, Chief Operating Officer of Corporation and Senior Vice President and Chief Operating Officer of First Community Bank

43

2016

David D. Brown, Chief Financial Officer of Corporation and Chief Financial Officer of First Community Bank

 

45

 

2006

E. Stephen Lilly, former Chief Operating Officer of Corporation and former Executive Vice President and Chief Operating Officer of First Community Bank

 

 

61

 

 

2000

 

Jason R. Belcher, Chief Operating Officer of the Corporation and Senior Vice President and Chief Operating Officer of First Community Bank.

 

Mr. Belcher has served as an officer of First Community Bank since March 2, 2015, having previously served as Chief Risk Officer and Chief Administrative Officer. Mr. Blecher assumed the role of Chief Operating Officer of the Corporation on January 1, 2020 pursuant to the retirement of E. Stephen Lilly. He has been employed by the Corporation’s banking subsidiary since 2005, in various roles including Market President, Finance and Tax Director, and Treasurer. Mr. Belcher, a Certified Public Accountant, earned his Bachelor of Science Degree in Business Administration from West Virginia University in 1999 and a Master of Accounting and Information Systems Degree from Virginia Polytechnic Institute and State University in 2006.

 

David D. Brown, Chief Financial Officer of the Corporation and Chief Financial Officer of First Community Bank.

 

Mr. Brown has been Chief Financial Officer of the Corporation and First Community Bank since May 2006, and has been employed by the Corporation and/or one of its subsidiaries since 2005. Prior to joining the Corporation, Mr. Brown served in various positions including Corporate Auditor of United Bankshares, Inc. from 1999 to 2005. From 1997 to 1999, Mr. Brown practiced in the field of public accounting, concentrating his work on tax, accounting, and auditing across a variety of industries. Mr. Brown is a Certified Public Accountant and holds Master of Public Accountancy and Bachelor of Science degrees from West Virginia University.

 

E. Stephen Lilly, former Chief Operating Officer of the Corporation and Executive Vice President and Chief Operating Officer of First Community Bank.

 

Mr. Lilly served as the Chief Operating Officer of the Corporation and First Community Bank from June 2000 through his retirement on January 31, 2020. Mr. Lilly had been employed by the Corporation and/or one of its subsidiaries since 1997. Mr. Lilly had also served in a variety of banking positions and capacities with the Corporation and other banking organizations where he supervised and managed a number of operational elements, implemented new technologies, and successfully migrated and consolidated bank operations and data. Mr. Lilly also has significant experience in process engineering and customer service management. Mr. Lilly graduated, cum laude, with a Bachelor of Science degree in Economics from Western Carolina University and has completed American Bankers Association School of Compliance, Graduate School of Compliance, and Stonier Graduate School of Banking. He is also a graduate of Mellon Cash Management University.

 

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CORPORATE GOVERNANCE

 

Corporate Governance Guidelines

 

The Board regularly reviews corporate governance developments and considers modifications to clarify and augment the Board’s processes, including those relating to risk oversight.

 

The Boards Role in Risk Oversight. The Board of Directors believes that each member has a responsibility to monitor and manage risks faced by the Corporation. At a minimum, this requires members of the Board of Directors to be actively engaged in Board discussions, review materials provided to them, and know when it is appropriate to request further information from management and/or engage the assistance of outside advisors. Furthermore, because the banking industry is highly regulated, certain risks to the Corporation are monitored by the Board of Directors through its review of the Corporation’s compliance with regulations set forth by its regulatory authorities, including recommendations contained in regulatory examinations.

 

Because the Corporation believes risk oversight is the responsibility of each member of the Board of Directors, it does not concentrate the Board’s responsibility for risk oversight in a single committee. Instead, each committee concentrates on specific risks for which it possesses expertise, and each committee regularly reports to the Board of Directors on its findings. For example, the Audit, Compliance, and Enterprise Risk (the “ACER”) Committee regularly monitors the Corporation’s exposure to certain reputational risks by establishing and evaluating the effectiveness of its programs to report and monitor fraud and by monitoring the Corporation’s internal controls over financial reporting, while the Asset/Liability Management Committee of the Corporation’s banking subsidiary monitors liquidity and interest rate risk; the Information Systems Steering Committee of the Corporation’s banking subsidiary monitors information technology and operations risk; and the Corporation’s Compensation and Retirement Committee monitors risks associated with the design and administration of Board and employee compensation.

 

The Chief Executive Officer, President, other named executive officers, and certain other key officers and executives of subsidiaries (collectively, the “Senior Management Team”) assess and manage the Corporation’s risk exposure, under the supervision of the Board and its committees. In addition to the named executive officers, the Senior Management Team consists of the following officers:

 

Milton Campbell, Regional President of the Southern Region of First Community Bank.

 

Mr. Campbell has been employed by the Corporation’s banking subsidiary since 1998 and has served in his current role since 2009. Mr. Campbell joined First Community following the acquisition of Blue Ridge Bank, where he had been employed from 1989, to 1996. He has over 37 years of experience in the banking industry. As Regional President of the Southern Region, Mr. Campbell provides oversight to all functions of the branch network in Southwestern Virginia, Western North Carolina, and Eastern Tennessee. Mr. Campbell is also the executive responsible for oversight of the bank’s credit card portfolio and treasury services division. Mr. Campbell obtained a Business Administration degree from Elon College (now University) in 1983 and is a graduate of the North Carolina School of Banking.

 

Amy S. Hall, Senior Vice President and Director of Branch Administration of First Community Bank.

 

Ms. Hall has been employed by the Corporation’s banking subsidiary, or a predecessor bank, since 1993 and has served in her current role since 2012. As Director of Branch Administration, Ms. Hall is responsible for ensuring that all market staff are properly trained, developing operational procedural manuals and providing general support to the market network. In addition, Ms. Hall is responsible for the oversight of the marking department and the Client Care Center. Ms. Hall obtained her Associate Degree in Business Administration from Wilkes Community College in 1989.

 

Sarah W. Harmon, Secretary of the Corporation and Senior Vice President, General Counsel, and Secretary of First Community Bank.

 

Ms. Harmon has been employed by the Corporation’s banking subsidiary since 2013 and has served in her current role since 2018. In addition to her traditional General Counsel duties, Ms. Harmon performs many of the functions previously associated with the Chief Risk Officer role, including oversight of the following departments: legal, compliance, enterprise risk management, Bank Secrecy Act, and human resources. Ms. Harmon earned her Bachelor of Arts Degree in the Interdisciplinary Studies of Behavioral Science and Business from Concord College (now University) in 2002, graduating summa cum laude; her Juris Doctorate from Washington and Lee School of Law in 2006 graduating cum laude, and her Master of Business Administration Degree from West Virginia University in 2017.

 

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Samuel G. Hill, Senior Vice President and Senior Trust Officer of First Community Bank.

 

Mr. Hill has been employed by the Corporation’s banking subsidiary since 2006 and has served in his current role since 2010. In addition to overseeing the bank’s trust department, Mr. Hill serves as the President of the bank’s wealth management subsidiary, First Community Wealth Management, and insurance subsidiary, First Community Insurance Services, and directly provides financial advising services to wealth management clients. Mr. Hill obtained his Bachelor of Science Degree in Business Administration with a concentration in Accounting from Concord College (now University) in 1999 and holds a Master of Business Administration Degree from West Virginia University obtained in 1999. Mr. Hill is a certified public accountant, is a graduate of Cannon Trust School, and holds FINRA Series 7 and Series 63 securities licenses.

 

William C. Hopkins, Regional President of the Northern Region of First Community Bank.

 

Mr. Hopkins has been employed by the Corporation’s banking subsidiary since 1996 and has served in his current role since 2014. Previous roles include auditor, credit analyst, corporate strategist, commercial loan officer, commercial sales leader, and market president. As Regional President of the Northern Region, Mr. Hopkins provides oversight to all functions of the branch network in the Northern Region consisting primarily of all West Virginia branches. Mr. Hopkins holds a Bachelor of Science Degree in Business with a concentration in Accounting and Finance obtained from Concord College (now University) in 1995. He has also completed the ABA Commercial Lending School and the Wachovia Commercial Lending School.

 

R. Ramsey Martin, Regional President of the Eastern Region of First Community Bank.

 

Mr. Martin has been employed by the Corporation’s banking subsidiary, or a predecessor bank, since 2008 and has served in his current role since 2014. He has served in the banking industry since 1973. Previous roles with First Community include commercial banker, manager of credit administration, and city executive. As Regional President of the Eastern Region, Mr. Martin provides oversight to all functions of the branch network in Eastern Virginia. Mr. Martin is also the executive responsible for oversight of the bank’s mortgage professionals. Mr. Martin holds a Bachelor of Arts Degree in Economics obtained from the University of Richmond in 1975 and attended Virginia Bankers School of Bank Management in 1986.

 

Jeffrey N. Noble, Senior Vice President and Chief Credit Officer of First Community Bank.

 

Mr. Noble has served the Corporation’s banking subsidiary in various roles for more than thirty-three (33) years and has held his current position since 2013. In this role, Mr. Noble is responsible for the supervision of personnel, policies, procedures, and documentation for the Corporation’s credit administration function, inclusive of Consumer Lending, Mortgage Lending, Small Business Lending, Commercial Lending, Appraisal Services, and Special Assets. Mr. Noble holds a Bachelor of Science Degree in Business Administration with a concentration in Accounting, obtained from Concord College (now University) in 1986. He is also a graduate of the West Virginia School of Banking, RMA Commercial Lending School, and RMA Lending to Small Business School.

 

Independence of Directors

 

The Board of Directors annually reviews the relationships of each of its members with the Corporation to determine whether each director is independent. This determination is based on both subjective and objective criteria developed by the NASDAQ listing standards and the SEC rules. Factors considered include, but are not limited to: each Director’s employment history with the Corporation, if any; compensation by the Corporation to each Director and their family members, if any; and the report of the GNC Chairman, which, for 2019, indicates that no related party transactions with any Director could constitute a material relationship with the Corporation. After considering each Director’s individual circumstance, the Board determined that, with regard to the following current Directors, Directors that served in 2019, and nominees, no circumstances or relationships exist which would interfere with the exercise of independent judgment as a director: W. C. Blankenship, Jr.; C. William Davis; Samuel L. Elmore; Richard S. Johnson; and M. Adam Sarver. Accordingly, these Directors and nominees are considered independent. Directors Stafford, II and Mills are not independent solely because they are executive officers of the Corporation.

 

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The NASDAQ listing standards contain additional requirements for members of the ACER Committee, the Compensation and Retirement Committee (the “CRC”), and the GNC. All of the directors serving on these committees are independent under the additional requirements applicable to such committees.

 

The Board of Directors and Board Meetings

 

Board Leadership Structure. William P. Stafford, II currently serves as Chief Executive Officer of the Corporation and as Chairman of the Board of Directors. The role of the Chief Executive Officer is to set the strategic direction for the Corporation and manage its performance, while the Chairman of the Board is tasked with setting the agenda for Board meetings and presiding over meetings of the Board. The Board of Directors believes combining the roles of Chief Executive Officer and Chairman is in the best interests of the Corporation at this time, as doing so best positions the Corporation to carry out its strategic plan for core growth and enhanced performance; increases value for shareholders; provides for greater accountability and transparency; enhances oversight of operations; and provides for greater Board involvement. Director Elmore is the Lead Independent Director and Vice Chairman of the Board. Director Elmore serves as Chairman of meetings of the Independent Directors.

 

Standards of Conduct. All directors, named executive officers, and other employees of the Corporation must act ethically at all times and in accordance with the policies comprising the Corporation’s Standards of Conduct (the “Standards”), which are available at the Corporation’s website (www.firstcommunitybank.com under “Investor Relations”). Certification of compliance with the Standards is required on an annual basis. Only the Board of Directors may waive a provision of the Standards for directors and named executive officers and will only do so for just cause in an instance where the underlying ethical objective will not be violated. No waivers were granted to any director or named executive officer during 2019. Amendments to the Standards will be published on the Corporation’s website, as required by SEC rules. If an actual or potential conflict of interest arises for a director, the director must promptly inform the Board.

 

Communicating Concerns to Directors. The ACER Committee and the non-management directors have established procedures to enable any employee who has a concern about accounting, internal accounting controls, or auditing matters related to the Corporation to communicate that concern directly to the Board through an e-mail or written notification directed to the Chairman of the ACER Committee. Such communications may be confidential or anonymous. During orientation, employees are informed how to submit such communications and the Whistleblower Policy is provided in the employee handbook, on the Corporation’s Intranet, and a notice regarding the same can be found posted on bulletin boards at each location of the Corporation and its subsidiaries. The status of any unresolved concern is reported to the non-management directors of the Board periodically by the Chairman of the ACER Committee.

 

Shareholder Communications. Shareholders may communicate with all or any member of the Board of Directors by addressing correspondence to the Board of Directors or to the individual director. Shareholders may address such communication to Secretary, First Community Bankshares, Inc., P. O. Box 989, Bluefield, Virginia 24605-0989, and all communications so addressed will be forwarded to the Chairman of the Board of Directors or to the individual director to whom such correspondence is directed, without exception.

 

Board Meetings. In 2019, the Board of Directors held eleven (11) regular meetings and two (2) special meetings. No member attended fewer than seventy-five percent (75%) of the Board meetings or committee meetings on which the member sits. Each director is expected to devote sufficient time, energy and attention to ensure diligent performance of the director’s duties and to attend all regularly scheduled Board, committee, and shareholder meetings. It is the Board’s policy that the directors should attend the Annual Meeting absent exceptional circumstances. All current directors attended the 2019 Annual Meeting.

 

Meetings of Non-management Directors. The non-management directors met without any management director or other employee present on at least two (2) occasions in 2019.

 

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First Community Bank Board. First Community Bank (the “Bank”) is a Virginia chartered commercial banking corporation and the Corporation’s primary subsidiary. The Corporation conducts its banking operations, which constitute the overwhelming majority of its activities, exclusively through First Community Bank. The Board of Directors is aided in the governance and operation of its banking subsidiary by the board of directors of First Community Bank (the “Bank Directors”). The Bank Directors currently consist of the directors of the Corporation and eight (8) additional individuals with experience, qualifications, attributes, and skills appropriate for governing a community bank. In addition, due to their involvement in the communities served by the Corporation, the Bank Directors are uniquely positioned to advise the Management Team regarding community banking matters. The GNC regularly reviews the composition of the Bank board of directors in light of the Bank’s evolving needs, its assessment of the Bank Directors’ performance, and the markets in which the Bank operates. In considering whether to recommend any candidate for election to the Bank board of directors, the GNC considers many of the same criteria as when considering candidates for the Board of Directors, including but not limited to, the candidate’s integrity, reputation, business acumen, age, education, involvement in the communities served by the Bank, relationships and familiarity with the Bank’s customers, potential conflicts of interest, constructive and collegial personal attributes, knowledge of banking regulatory matters, as well as the candidate’s general experience and expertise in the financial services industry and civic and community involvement. The GNC also strives to accomplish broad geographic representation from the communities and markets the Bank serves and seeks candidates who can help ensure the Bank Directors remain intimately involved in the banking affairs of the Bank’s customers and communities.

 

In addition to the Board committees mentioned above, the Bank maintains several standing committees, including Loan Committee (which oversees lending matters), Asset Liability Committee (ALCO) (which oversees management of the Bank’s balance sheet), Trust Committee (which oversees trust and investment matters), and Information Systems Steering Committee (ISSC) (which oversees information technology matters, including information technology, information security, and payment channels). Both Corporation directors and Bank directors serve on each Bank-level committee, providing oversight to that committee’s respective area of operation.

 

Board Committees

 

The Board of Directors has four (4) standing committees: the ACER Committee, the Executive Committee, the CRC, and the GNC. For each of these committees, except the Executive Committee, the Board of Directors has adopted a written charter, a current copy of which is available for review and/or printing on the Corporation’s website at www.firstcommunitybank.com under Investor Relations.   Each such charter is reviewed and approved annually by the relevant committee and by the Board.

 

Audit Compliance and Enterprise Risk Committee. On April 26, 2016, the Board of Directors unanimously voted to constitute and establish the ACER Committee by ratification of the ACER Committee Charter previously approved by the former Audit Committee. The ACER Committee combines the functions of the former Audit Committee with those of the banking subsidiary’s Compliance and Enterprise Risk Committees to provide Committee members a more holistic view of the financial, legal, and regulatory risks affecting the Corporation and its banking subsidiary.

 

The current members of the ACER Committee are Director Davis, who chairs the Committee; Director Elmore; Director Johnson; and Director Sarver. All current members of the ACER Committee are independent. Director Johnson is the audit committee financial expert, as the SEC defines that term and as the Board interprets such qualification in its business judgment consistent with such definition. The ACER Committee is primarily concerned with the integrity of the Corporation’s financial statements, the independence and qualifications of the independent registered public accounting firm, and the performance of the Corporation’s internal audit function and independent registered public accounting firm. Its duties include but are not limited to: (1) selection and oversight of the independent registered public accounting firm; (2) review of the scope of the audit to be conducted by the independent registered public accounting firm, as well as the results of their audit; (3) oversight of the Corporation’s financial reporting activities, including the annual report and the accounting standards and principles followed; (4) discussion with the Senior Management Team and other relevant employees of risk assessment and management policies, including risk relating to the financial statements and financial reporting process and the steps taken by management to monitor and mitigate such risks; (5) approval of audit and non-audit services provided to the Corporation by the independent registered public accounting firm; (6) review of the organization and scope of the Corporation’s internal audit function and its disclosure and internal controls; and (7) oversight of regulatory compliance and enterprise risk management. The ACER Committee held eight (8) meetings during 2019. The ACER Committee’s report is on page 35.

 

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Executive Committee. The current members of the Executive Committee are Director Stafford II, who chairs the Committee; Director Davis; Director Elmore; Director Johnson; Director Mills and Director Sarver. The Executive Committee did not meet in 2019. The Committee, subject to the supervision and control of the Board of Directors, has been delegated substantially all of the powers of the Board to act between meetings of the Board, except for certain matters reserved to the Board by law.

 

Compensation and Retirement Committee. The current members of the CRC are Director Johnson, who chairs the Committee; Director Davis; and Director Elmore. All three (3) members of the CRC are independent. The CRC’s primary duties and responsibilities are to: (1) review, evaluate, and determine annually compensation of the Chief Executive Officer and President; (2) review, evaluate, and approve annually compensation of each other named executive officer; (3) review, evaluate, and approve annually compensation of the Senior Management Team; (4) review, evaluate, and approve all incentive and equity-based compensation; and (5)  review, evaluate, and approve the proxy statement Compensation Discussion and Analysis and the CRC report. While the CRC receives input from the Chief Executive Officer and President, who play a significant role in the compensation setting process, as well as other members of management, as needed, the ultimate decision regarding compensation of the named executive officers rests with the CRC. Further, the Chief Executive Officer and President do not participate in these matters as they relate to their respective compensation. For a full discussion of the CRC and management’s respective roles administering the executive compensation program, please see the Compensation Discussion and Analysis. The CRC does not delegate any of its responsibilities to subcommittees, except as it relates to the day to day administration of benefit plans. The CRC held five (5) meetings in 2019. The CRC’s report is on page 21.

 

Compensation and Retirement Committee Interlocks and Insider Participation. None of the members of the CRC are or were formerly employed by the Corporation or any of its subsidiaries. Finally, none of the named executive officers of the Corporation served on any compensation committee or any board of directors of another company of which any of the Corporation’s Board members was also an executive officer.

 

Governance and Nominating Committee. The current members of the GNC are Director Elmore, who chairs the Committee; Director Davis; and Director Sarver. All three (3) members of the Committee are independent. The Committee’s responsibilities include the selection of director nominees for Board service and the development and review of governance guidelines. The Committee also: (1) oversees evaluations of the Board, as well as director performance and Board dynamics; (2) makes recommendations to the Board concerning the structure and membership of Board committees; and (3) reviews, approves, and ratifies significant transactions with related persons. This Committee held five (5) meetings in 2019.

 

Anti-Hedging Policy

 

All of the Corporation’s directors, officers and employees are subject to the First Community Bankshares, Inc. Insider Trading Policy. The Insider Trading Policy provides that insiders (defined as directors, officers, employees, and independent contractors and those in a special relationship with the Corporation such as auditors, consultants or attorneys, who possess material, non-public information) and their related persons should not engage in any transactions that suggest they are speculating in the Corporation’s securities. The Insider Trading Policy prohibits insiders and their related persons from trading in options, warrants, puts and calls or similar instruments on Corporation securities or sell Corporation securities “short” or “sell against the box.”   The Insider Trading Policy also prohibits insiders and their related persons from holding Corporation securities in margin accounts. The Insider Trading Policy discourages insiders from engaging in hedging transactions, such as “cashless” collars, forward sales, equity swaps and other similar arrangements and requires that any such transaction be carefully reviewed by the Insider Trading Officer (the general counsel of the Corporation or their designee) prior to the insider entering into such transaction to determine whether such transaction would violate the Insider Trading Policy. The Insider Trading Policy contains an addendum with more restrictive requirements that applies to certain designated insiders, including executive officers, directors, certain other officers, employees and consultants of the Corporation, and such addendum prohibits the designated insiders from engaging in hedging or derivative transactions, such as “cashless” collars, forward contracts, equity swaps and other similar or related transactions.

 

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PROPOSAL 2: NON-BINDING, ADVISORY VOTE ON EXECUTIVE COMPENSATION

 

Pursuant to Section 14A of the Securities and Exchange Act of 1934, as amended (the “Exchange Act”), the Corporation is requesting shareholder approval of the compensation of its named executive officers as disclosed in this proxy statement. This proposal, commonly known as a “say-on-pay” proposal, gives shareholders the opportunity to express their views regarding named executive officers’ compensation. The vote is not intended to address any specific items of compensation, but rather the overall compensation of named executive officers and the philosophy, policies, and practices described in this proxy statement. The Corporation believes that the compensation of named executive officers is straightforward, uncontroversial, and not designed to provide incentives for excessive risk taking. Accordingly, the following resolution is submitted for shareholder approval.

 

RESOLVED, that the Corporation’s compensation paid to the Corporation’s named executive officers, as disclosed pursuant to Item 402 of Regulation S-K, including the CD&A, executive officer compensation tables, and related narrative discussion, is hereby APPROVED.

 

The “say-on-pay” vote is an advisory vote, which is not binding on the Corporation. However, the Board and the CRC value the opinions expressed by shareholders through their vote on this proposal, and will carefully consider the outcome of the vote when making future compensation decisions with respect to the Corporation’s named executive officers. The Corporation is currently conducting the “say-on-pay” advisory vote every three (3) years. The timing of the next “say-on-pay” advisory vote is addressed in Proposal 3.

 

The board of directors unanimously recommends a vote FOR this proposal.

 

13

 

PROPOSAL 3: NON-BINDING, ADVISORY VOTE ON THE FREQUENCY OF

THE ADVISORY VOTE ON EXECUTIVE COMPENSATION

 

Section 14A of the Exchange Act also requires the Corporation to hold an advisory vote on the frequency of the advisory vote on executive compensation as described in Proposal 2 of this proxy statement. By voting on this Proposal 3, shareholders may indicate whether they would prefer that the Corporation hold a “say-on-pay” every one (1), two (2), or three (3) years. Shareholders may also abstain from voting. Accordingly, the following resolution is submitted for shareholder approval:

 

RESOLVED, that the Corporation hold a shareholder non-binding, advisory vote to approve the compensation paid to the Corporation’s named executive officers as disclosed pursuant to Item 402 of Regulation S-K with a frequency of once every one (1) year, two (2) years, or three (3) years, whichever receives the highest number of votes cast with respect to this resolution.

 

The Corporation asks that you support a frequency of every three (3) years for future shareholder advisory votes on executive compensation. The Corporation believes that a three (3) year cycle provides the Board and the CRC with sufficient time to evaluate and respond to shareholder input and effectively implement changes, as needed, to executive compensation.

 

The frequency of one (1) year, two (2) years, or three (3) years that receives the highest number of votes cast will be deemed by the Corporation as the frequency for the advisory vote on executive compensation selected by shareholders. The Board will consider the outcome of the vote when making future decisions regarding the frequency of the “say-on-pay” vote. However, because this is advisory and not binding on the Board or the Corporation, the Board may decide that it is in the best interest of shareholders and the Corporation to hold an advisory vote on the compensation of named executive officers more or less frequently than the frequency approved by the shareholders. Shareholders will not be voting to approve or disapprove the Board’s recommendation.

 

The board of directors unanimously recommends a vote FOR a Frequency of every three (3) years for future shareholder advisory votes on executive compensation.

 

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COMPENSATION DISCUSSION AND ANALYSIS

 

The following compensation discussion and analysis details the Corporation’s compensation program as it applies to the named executive officers, as listed in the Summary Compensation Table on page 22. Further, this discussion also seeks to provide an overview of the Corporation’s general compensation philosophy for its employees, most significantly the Senior Management Team and certain other employees who are granted equity or other incentive compensation. This discussion and analysis should be read in conjunction with the Summary Compensation Table, its accompanying footnotes, and the additional tables and narrative disclosures that follow.

 

Compensation Philosophy and Objectives

 

The goal of the Corporation’s compensation program is to retain and reward named executive officers and key employees who create long-term value for shareholders through consistent financial and operating performance coupled with strong leadership. This overriding objective affects all elements of the compensation program. The overall objective of the executive compensation program is to align the long-term interests of each member of the Senior Management Team as closely as possible with those of shareholders and motivating high performing executives to continue with the Corporation for long, productive careers.

 

Administration of the Executive Compensation Program

 

The CRC meets as often as necessary to perform its duties and responsibilities. The CRC met five (5) times during calendar year 2019. The CRC typically meets with the Chief Executive Officer and President of the Corporation and, when appropriate, the Chief Financial Officer, General Counsel, legal counsel, and/or outside compensation advisors selected and retained by the CRC. The CRC receives and reviews materials in advance of each meeting. These materials include information that management believes will be helpful to the CRC, as well as materials the CRC has specifically requested.

 

The CRC meets regularly in executive session, without the presence of any employee, at least annually to evaluate the performance of the Chief Executive Officer and President, to set performance objectives for the Chief Executive Officer and President, and to set base compensation for the Chief Executive Officer and President. The CRC also annually reviews, evaluates, and approves the compensation of each other named executive officer; reviews, evaluates, and approves the compensation of the Senior Management Team; reviews, evaluates, and approves all incentive compensation; and reviews, evaluates, and approves any grants of long-term retention and equity compensation.

 

Considerations Used to Determine Compensation

 

Below is a summary of factors considered by the CRC in setting compensation for named executive officers. The CRC performed its evaluation of compensation in light of each named executive officer’s performance, the Corporation’s performance, the current economic environment, the Corporation’s long-standing practice of prudent executive compensation administration, and shareholder input.

 

Emphasis on Consistent and Sustained Performance. The Corporation’s compensation program provides pay opportunities for those demonstrating superior performance for sustained periods. Each of the named executive officers has served the Corporation for many years, and each has held diverse positions with growing levels of responsibility. Relative compensation reflects previous contributions and anticipated future contributions to the Corporation’s long-term success. In evaluating sustained performance, the Corporation also gives weight to the relative performance of each named executive officer in his particular industry segment or function. The CRC uses its judgment in determining or approving compensation adjustments and incentive awards, if any. This long-term view has the effect of encouraging focus on long-term financial performance.

 

Importance of Corporation Results. The CRC places substantial weight on the Corporation’s overall financial success, including achievement of short and long-term strategic goals and annual financial results. The CRC is of the opinion that the named executives share the responsibility of supporting the Corporation’s overriding goals and objectives as part of the management team.

 

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Judgment Versus Formula-Driven. The CRC does not use formulas in determining the level or mix of compensation for named executive officers. It evaluates a wide range of quantitative and qualitative factors, which include consistency in reaching targeted goals, the ability to perform in both good and challenging economic times, a history of integrity, evidence that the named executive officer uses good judgment, and his or her ability to lead and create future value for the Corporation.

 

Risk Considerations in the Compensation Program. The CRC views the Corporation’s compensation program with a long-term focus. Under the program, the greatest amount of compensation can be achieved over long periods of time through sustained superior performance. The Corporation believes this provides a strong incentive to manage the Corporation for the long term with a clear message to avoid excessive risk in the near term. The CRC maintains full discretion to adjust compensation based upon performance and adherence to the Corporation’s values.

 

In 2019, the CRC continued its extensive review of the relationship between risk management and incentive compensation to ensure that incentive compensation does not encourage engaging in unnecessary or excessive risks that threaten the value of the Corporation. The CRC concluded that the Corporation’s compensation policies and practices do not encourage excessive or inappropriate risk and instead encourage behaviors that support sustainable long-term value creation. For instance, the CRC does not use highly leveraged, short-term incentives that drive high risk investments at the expense of long-term company value. Rather, the Corporation’s annual incentive compensation is based on balanced performance metrics that promote disciplined progress focused on longer-term goals.

 

Future Compensation Opportunity. The CRC intends to continue to provide a mix of different compensation elements. The CRC believes that each named executive officer should have a portion of his compensation be contingent upon how well the Corporation operates and how well its stock performs in the long run.

 

Use of Compensation Consultants. As part of the Corporation’s ongoing effort to ensure its compensation program complies with industry best practices and to ensure compliance with the enhanced level of regulation and scrutiny on executive compensation, the CRC exercises its authority to retain independent compensation consultants, as needed, to provide technical advice and information related to compensation for all employees of the Corporation. In late 2018, the CRC engaged compensation consultants Matthews Young – Management Consulting (“Matthews Young”), who had previously developed the then-current compensation methodology. The CRC carefully considered their recommendations during 2019. No other compensation consultants were engaged in 2019.

 

Components of Executive Compensation

 

The principal components of the executive compensation program are:

 

 

Base Compensation. The amount of base compensation for each named executive officer depends upon the scope of his duties, his individual performance, length of service, and his leadership ability. Current salary impacts decisions regarding salary adjustments relative to peers (within and outside the Corporation). Base compensation is paid in the form of cash at regular payroll intervals along with all other employees of the Corporation and is reviewed annually.

 

 

Annual Incentive Compensation. For each named executive officer, the CRC may award discretionary cash and/or restricted stock incentive compensation based upon the previous year’s performance as evaluated by the CRC, Chief Executive Officer, and President (except the Chief Executive Officer and President do not participate in their respective incentive determinations).

 

 

Long-Term Retention and Equity Compensation. The Corporation’s equity incentive program is designed to reward long-term performance, retain named executive officers, and align executives’ interests with those of shareholders. The CRC uses stock options and stock awards which are designed to deliver reasonable, but meaningful, equity interests in the Corporation.

 

The CRC attempts to balance the various elements of compensation among annual base compensation (current cash payments), annual incentive awards (when appropriate), and long-term retention and equity awards. In addition to these principal components, the compensation program also includes employment contracts which include change in control provisions, deferred compensation elections, retirement plans, a supplemental executive retention plan, and other perquisites and benefits, each of which are discussed in this Compensation Discussion and Analysis with respect to named executive officers.

 

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Base Compensation. Named executive officers receive base compensation in the form of a base salary. Levels of base salary are established annually under a methodology intended to maintain parity among the Senior Management Team based on levels of responsibility and the competitive market for executives in comparable positions. Base salary is a critical element of executive compensation because it provides executives with a base level of monthly income. In determining base salaries, the CRC considers qualifications and experience, scope of responsibilities, future potential, established goals and objectives, past performance, competitive salary practices at competitive companies, internal pay equity, and the tax deductibility of base salary.

 

Based on the above criteria, the Chief Executive Officer and President recommend base salaries for all named executive officers to the CRC for its consideration, except the Chief Executive Officer and President do not participate in their respective base compensation determinations. The CRC then considers and approves or declines base salary adjustments for all named executive officers. Based on the above criteria, the CRC also adjusts base salary for the Chief Executive Officer and President.

 

Based on the above described base compensation considerations, Mr. Belcher received a 9% increase in his base compensation for the 2019 fiscal year. This increase was based on his assumption of the role of Chief Operating Officer. The CRC carefully considered the base compensation of the other named executive officers and determined that their salary levels were consistent with the above described methodology and no increase was warranted for the 2019 fiscal year. Please see the Summary Compensation Table on page 22 for more information about the 2019 base salaries of named executive officers.

 

Discretionary Annual Incentive Compensation. For each named executive officer, the CRC may award incentive compensation based upon the previous year’s performance as evaluated by the CRC, Chief Executive Officer and President (except the Chief Executive Officer and President do not participate in their own respective incentive determinations). Please see the Summary Compensation Table on page 22 for more information about annual incentive compensation awarded to named executive officers in 2019, based on 2018 performance.

 

In December 2015, with the assistance of Matthews Young, the CRC adopted an executive and board incentive compensation methodology which provides for suggested amounts of annual incentive compensation to be paid to named executive officers and other members of the Senior Management Team in the form of cash bonuses (75%) and grants of Corporation stock (25%) which is subject to a two (2) year clawback by the Corporation should a restatement of the financial statements be required. The methodology is partially based on certain evaluation criteria, including but not limited to Corporation performance compared to strategic objectives as measured by incentive compensation scorecards, Corporation performance compared to strategic objectives not measured by scorecards, and the overall financial and strategic performance of the Corporation. Scorecards are developed and/or reviewed on an annual basis by the CRC in conjunction with review by the Board of Directors of the Corporation’s strategic plan. Financial measurements within the scorecard are calculated using audited financial information obtained from the Corporation’s filed Form 10-K. The scorecard methodology defines suggested maximum incentive compensation payout as a percentage of each executive’s base compensation within a defined return on average equity (“ROAE”) range. No incentive compensation is awarded if annual ROAE is less than 8.50%. The scorecard methodology encompasses key performance indicators (“KPI’s”), which align with the Corporation’s strategic plan objectives and annual financial budget. Each KPI is assigned a weighting. Some KPI’s vary over time (both as to identity and amount). The KPI’s under the current scorecard methodology include: Return on Average Assets (ROAA); Earnings Per Share (EPS); and Efficiency Ratio, among others, and include a discretionary component. A performance objective, or target, is established for each KPI. Recognizing the difficulty in precisely defining the appropriate target, and to further discourage imprudent or excessive risk taking, a range of acceptable performance is defined representing the minimum level of performance and maximum level of performance relative to target that results in an incentive compensation payout for that KPI. This methodology was employed to provide suggested compensation awarded in 2019, based on 2018 performance.

 

However, this methodology provides only a suggested incentive compensation amount based on general guidelines that the CRC may consider in its decision-making process. Sole discretion as to the terms and conditions of any award, including whether or not to grant incentive compensation and in what amounts, remains with the Board, acting directly through the CRC. The CRC continues to oversee all aspects of the design, payment, and monitoring of executive incentive compensation. Further, the Corporation’s Board of Directors retains authority to review and approve or disapprove all CRC action. The ultimate goal of both the CRC and the Board in granting incentive compensation is to align the interests of recipients with that of shareholders and encourage long-term strategic thinking and performance while at the same time discouraging imprudent, unreasonable or excessive risk taking.

 

17

 

In 2018, the Corporation’s budgetary, strategic and operational achievements were such that the CRC considered them sufficient to warrant payment in 2019 of the recommended amount of discretionary annual incentive compensation to the named executive officers and certain other employees. The CRC, with input from management regarding budget and performance, chose to award incentive compensation to the named executive officers as set forth in the Summary Compensation Table on page 22. Such incentives to the named executive officers were paid in the form of cash (75%) and restricted stock (25%). The CRC believes that paying some portion of incentive compensation in the form of stock is a best practice that serves to facilitate its goal of aligning the interest of the named executives with those of shareholders by giving the named executives a long-term stake in the Corporation’s success.

 

Long-Term Retention and Equity Compensation. 

 

Ideology and Mechanism. As is evidenced by the Corporation’s Stock Ownership Policy discussed on page 21, the CRC believes that long-term retention and equity compensation should be an integral and ongoing component of the compensation program because it has the effect of further promoting the Corporation’s commitment to sound corporate governance, retaining and motivating named executive officers, aligning their financial interests with the interests of shareholders, specifically discouraging imprudent, unreasonable, or excessive risk taking, and rewarding them for achievement of the Corporation’s long-term strategic goals. Accordingly, the CRC has developed an equity compensation methodology that is consistent with this philosophy and is specifically designed to assist in achieving the aforesaid stock ownership objectives. Under this methodology, the CRC may grant either stock options or restricted stock awards to named executive officers. Stock options provide named executive officers with the opportunity to purchase and maintain an equity interest in the Corporation and to share in the appreciation of the value of the stock. When granting restricted stock, the CRC determines the applicable vesting schedule reflecting attainment of designated performance goals and/or other criteria specified in the award documents. The CRC may provide for the payment of any applicable dividends paid with respect to any shares of common stock subject to a restricted stock award during the period prior to lapse. As a mechanism for carrying out these objectives, on February 28, 2012, the Board of Directors approved the First Community Bankshares, Inc. 2012 Omnibus Equity Compensation Plan (the “2012 Plan”), which in turn was approved by shareholders at the 2012 Annual Meeting. The Board of Directors effectively replaced all prior equity plans with the 2012 Plan that conforms to current best governance practices.

 

While the decision whether to award equity compensation remains in the sole discretion of the CRC, subject to approval or disapproval by the Board of Directors, in 2015, the CRC adopted an equity compensation methodology to serve as a guideline and bring additional consistency and objectivity to the design and award of equity compensation. Under the methodology, any grant of stock to directors, named executive officers, or other members of the Senior Management Team is subject to a ratable three (3)-year vesting schedule and is further subject to a five (5)-year holding period subsequent to vesting. The CRC will not grant any equity compensation in any year in which the Corporation’s minimum three (3)-year rolling ROAE is below 8.5%, or such other minimum ROAE as determined by the CRC from time to time considering economic conditions, operating results, and adjustments to the Corporation’s strategic plan goals. The financial measurements utilized in the administration of the equity compensation methodology are calculated using audited financial information.

 

Current Long-Term Retention and Equity Compensation Grants. Consistent with the equity compensation methodology developed in 2015, on March 8, 2019, the CRC awarded long-term incentive equity compensation under the 2012 Plan to the named executive officers and other members of the Senior Management Team in the form of transfer-restricted shares. Such shares will vest over a three (3) year period beginning on or about March 8, 2020.

 

18

 

Considerations Used in Setting Base Compensation for 2019 and Annual Incentive Compensation for 2018 Performance

 

Each year, and on a continuing basis, the Corporation develops short and long-term objectives necessary for it to be successful. These objectives for the most part mirror the Corporation’s strategic plan and annual financial budget planning sessions, during which the Corporation’s performance and growth opportunities are analyzed and goals and objectives are established for the upcoming year(s). These objectives include both objective financial metrics and quantitative and qualitative strategic and operational goals. The CRC uses these objectives to evaluate the performance of the Chief Executive Officer and President. However, each financial metric or quantitative goal used by the CRC in this process is only one of many considerations. Resulting evaluations and any resulting incentive or other compensation is not exclusively formula-driven. This process is designed to focus the Board, the CRC, and the entire Senior Management Team on factors that create long-term shareholder value. The CRC discusses with the Chief Executive Officer and President these factors as they relate to their respective compensation; provided, however, that the Chief Executive Officer and President do not participate in the final determination of their respective compensation.

 

In 2019, the CRC worked closely with the Chief Executive Officer and President to monitor base and incentive compensation of other named executive officers. The CRC’s goal is to achieve a balance of base compensation and incentives that both contributes to retention of a highly qualified Senior Management Team and ensures that the Corporation remains competitive over the long term.

 

Each of the other named executive officers is a leader of several business units or functions of the Corporation’s banking subsidiary in their areas of expertise. As part of the Senior Management Team, they report directly to Mr. Mills in either his capacity as President of the Corporation or his capacity as the bank’s Chief Executive Officer and President. Mr. Mills then develops the objectives that each individual is expected to achieve, and against which their performance is assessed. These objectives are reviewed with the CRC and are also derived largely from the Corporation’s financial, budget and strategic planning processes. Each named executive officer’s individual performance is assessed against the objectives, the Corporation’s overall performance, and the performance of the named executive officer’s business or function. The Chief Executive Officer and President then report base compensation levels, including any adjustments, as well as proposed annual incentive compensation for each named executive officer to the CRC. The CRC then approves proposed annual incentive compensation and/or long-term retention and incentive equity compensation, if any, for the named executive officers, other members of the Senior Management Team, and other employees. The named executive officers do not play a role in the determination of their compensation except for their discussion with the Chief Executive Officer, President, and/or CRC regarding their individual performance against predetermined objectives.

 

Retirement Plans

 

The Corporation maintains certain retirement plans for some or all employees as follows:

 

KSOP Plan. The Corporation offers a qualified defined contribution Employee Stock Ownership and 401(k) plan known as the “KSOP” to most of its employees, including the named executive officers. The KSOP Plan is administered by the CRC.

 

WRAP Plan. In addition to the KSOP, the Corporation provides a non-qualified deferred compensation plan (discussed in more detail elsewhere in this proxy statement) referred to as the “WRAP” plan because named executive officers, as well as certain other key employees, are unable to fully participate in the KSOP due to certain restrictions on their deferrals based upon annual testing limits imposed by the Internal Revenue Code.

 

SERP. The Corporation provides a defined retirement benefit to certain named executive officers and certain other key employees pursuant to a supplemental executive retention plan (the “SERP”). Each executive’s SERP is unfunded and designed to provide a benefit at or after age sixty-two (62) upon separation from service. The benefit is targeted at a maximum of thirty-five percent (35%) of final average compensation subject to an annual benefit limit of $80,000. Final average compensation is calculated as the average of the participant’s last three (3) full calendar years’ compensation, which compensation is determined by assuming a three percent (3%) compound annual rate of increase to the participant’s annualized base monthly salary as of the date that the participant enters the SERP. Vesting is on a graded schedule as follows: twenty-five percent (25%) vesting after five (5) years of service; fifty percent (50%) vesting after ten (10) years of service; seventy-five percent (75%) vesting after fifteen (15) years of service; an additional five percent (5%) vesting for each year of service beyond fifteen (15) years, and full vesting after twenty (20) years of service or upon reaching age sixty-two (62).

 

19

 

Perquisites and Other Benefits

 

In addition to the annual and long-term compensation described above, named executive officers receive other benefits and items of compensation. Such benefits and other items of compensation include, among others: group life insurance, club dues, and automobile allowance. These benefits are provided to increase the availability of the named executive officers to focus on the business of the enterprise. The costs associated with providing these benefits and other items of compensation for named executive officers are reflected in the Summary Compensation Table on page 22. A chart disclosing the value of these additional items is found on page 23 entitled “All Other Compensation and Benefits.”

 

Named executive officers participate in other employee benefit plans generally available to all employees on the same terms as similarly situated employees. These plans include medical, dental, group life insurance, and group disability programs, as well as flexible spending accounts for reimbursement of medical expenses. For transparency purposes, the CRC has chosen to disclose all perquisites provided to our named executive officers in the Summary Compensation Table on page 22 even if the perquisites fall below the disclosure thresholds under the SEC rules.

 

Deferred Compensation Opportunities

 

Another aspect of the executive compensation program is the First Community Bankshares, Inc., Deferred Compensation Plan, referred to as the WRAP and a separate Directors’ Deferred Compensation Plan. The WRAP and the Directors’ Deferred Compensation Plan are voluntary, non-tax qualified, deferred compensation plans available to directors and certain employees, which employees include all named executive officers, to enable them to save for retirement by deferring a portion of their base and/or annual incentive compensation or director fees. The Directors’ Deferred Compensation Plan does not require the Corporation to make matching contributions. The WRAP, which is intended to mirror the Corporation’s qualified KSOP, can include a discretionary match that coincides with a match made to the KSOP to the extent any employee, including named executive officers, cannot otherwise receive a match in the KSOP. Balances for participating employees and directors are deemed invested in investment vehicles permitted from time to time by the Board of Directors in advance and credits (or debits) for investment experience may be made from time to time based on individual fund elections similar to what participants in the KSOP are permitted to make. The CRC believes that these deferred plans are competitive with that provided by other financial institutions with which we compete for executive and director talent. Please see the section entitled “Deferred Compensation Opportunities” included the related tables beginning on page 20 for additional information about the Deferred Compensation Plan as it relates to named executive officers.

 

Employment Contracts

 

The Corporation provides named executive officers with written employment contracts. There is no golden parachute, tax gross-up, or other similar type provisions contained in these contracts. See the section entitled “Potential Payments Upon Termination,” including the related tables, beginning on page 27 for an estimate of the benefits that the named executive officers would be entitled to receive pursuant to their respective employment agreements under various employment termination scenarios.

 

Subsequent to the management reorganization in 2013 and 2014, management and the CRC developed an improved, prototype executive employment agreement. Each of the Corporation’s named executive officers has executed the prototype agreement. The agreements result in greater uniformity among the named executive officers concerning the terms of their employment. The execution and provisions of said agreements were previously reported on a Form 8-K filed on April 16, 2015.

 

The prototype agreement has an initial term of three (3) years and automatically extends for an additional year each January 1st unless the Corporation or the respective executive gives notice that the employment term will not be extended. Each agreement provides for continuation of base salary for thirty-six (36) months, in the event of a change of control coupled with terminated employment either without “Cause” by the Corporation or by the executives for “Good Reason” (as these terms are defined in the agreements). The Corporation may terminate the employment of any executive at any time for “Cause” without further obligation owed. If the Corporation terminates employment for any reason other than for “Cause” or the executive terminates his employment for “Good Reason”, the Corporation will generally be obligated to provide compensation and benefits specified in the agreement for the balance of the term of the agreement. Upon the termination of employment, the executive will be subject to non-competition and non-solicitation restrictions. If the executive dies while employed by the Corporation, the Corporation will pay his or her estate through the end of the month in which his death occurs. If their employment is terminated as a result of permanent disability as determined pursuant to the agreement, then the Corporation has the right to terminate employment before the end of the applicable term.

 

20

 

Tax Deductibility of Compensation

 

Under Section 162(m) of the Internal Revenue Code, publicly held corporations generally may not take a tax deduction for compensation in excess of $1 million paid to any named executive officer during any fiscal year. There was an exception to the $1 million limitation for performance-based compensation meeting certain requirements. However, as a result of changes made by the Tax Cuts and Jobs Act of 2017, starting with the 2018 fiscal year Section 162(m) prohibits deducting compensation, including performance-based compensation, in excess of $1 million paid to anyone who serves as the chief executive officer or chief financial officer, or who is among the three most highly compensated executive officers. The only exception to this rule is for compensation (including performance-based compensation) that is paid pursuant to a binding contract in effect on November 2, 2017, that would have otherwise been deductible under the prior Section 162(m) rules.

 

To maintain flexibility in compensating executive officers in a manner designed to promote varying corporate goals, the CRC has not adopted a policy requiring all compensation to be deductible. However, the CRC considers deductibility under Section 162(m) with respect to compensation arrangements for executive officers. In 2019, none of the named executive officers received compensation that the Corporation could not deduct by reason of Section 162(m) either before or after the changes made by the Tax Cuts and Jobs Act of 2017.

 

Stock Ownership Guidelines

 

The Board of Directors believes that it is in the best interests of shareholders for named executive officers and directors to own a significant amount of Common Stock of the Corporation. To that end, the Corporation has adopted the First Community Bankshares, Inc. Stock Ownership Policy. The policy encourages ownership of the Corporation’s Common stock by the directors and officers in order to align the interests of the Corporation’s shareholders with the Corporation’s key decision makers. Although minimum stock ownership guidelines are set forth in the policy for the Senior Management Team and directors, all officers and directors of the Corporation are encouraged to hold as many shares of the Corporation as practical given their individual situation.

 

Compensation and Retirement Committee Report

 

The CRC has reviewed the Compensation Discussion and Analysis and discussed that analysis with management. Based on its review and discussions with management, the CRC recommended to the Board of Directors that the Compensation Discussion and Analysis be included in the Corporation’s 2019 Annual Report on Form 10-K and the Corporation’s 2020 proxy statement. The following independent directors, who comprise the CRC, provide this report:

 

Richard S. Johnson (Chairman)

Samuel L. Elmore

C. William Davis

 

21

 

2019 Summary Compensation Table

 

                                       

Change in

                 
                                       

Pension

                 
                                       

Value and

                 
                                       

Non-

                 
                                       

qualified

                 
                                       

Deferred

   

All

         
                                       

Compen-

   

Other

         

Name of Individual /

                     

Stock

   

Option

   

sation

   

Compen-

         

Capacities Served

 

Year

 

Salary

   

Bonus (1)

   

Awards (2)

   

Awards

   

Earnings (3)

   

sation (4)

   

Total (5)

 
                                                             

William P. Stafford, II

 

2019

  $ 420,000     $ 165,375     $ 139,167     $ -     $ 45,793     $ 56,601     $ 826,936  

Chief Executive Officer

 

2018

    420,000       120,000       100,039       -       49,465       51,894       741,398  
   

2017

    400,001       81,000       81,020       -       51,407       54,374       667,802  
                                                             

Gary R. Mills

 

2019

    567,000       223,256       187,848       -       40,460       76,235       1,094,799  

President

 

2018

    567,000       162,000       135,014       -       47,218       65,760       976,992  
   

2017

    540,001       108,000       108,027       -       39,813       74,809       870,650  
                                                             

David D. Brown

 

2019

    267,509       105,332       88,655       -       36,456       36,575       534,527  

Chief Financial Officer

 

2018

    267,509       78,000       65,034       -       7,262       34,826       452,631  
   

2017

    260,000       56,250       56,285       -       4,526       42,494       419,555  
                                                             

Jason R. Belcher

 

2019

    223,465       80,721       67,925       -       -       28,319       400,430  

Chief Administrative Officer

 

2018

    205,005       58,500       48,805       -       -       26,551       338,861  

of First Community Bank

 

2017

    195,000       41,625       41,659       -       -       34,904       313,188  
                                                             

E. Stephen Lilly

 

2019

    267,509       105,332       88,655       -       122,658       47,433       631,587  

Chief Operating Officer

 

2018

    267,509       78,654       65,597       -       87,145       45,941       544,846  
   

2017

    262,180       57,834       57,842       -       76,205       48,765       502,826  

 

 

(1)

Bonus paid in 2019 for 2018 performance.

(2)

All stock awards granted in 2019 were made under the 2012 Plan and represent (1) 25% of each named executive officer’s discretionary incentive compensation granted on March 8, 2019, subject to a two (2) year claw back restriction; and (2) long-term retention and equity compensation granted on March 8, 2019, in the form of restricted stock which will vest over three (3) years beginning March 8, 2020, and remain restricted for a period of five (5) years. Vesting is based upon continued employment through the vesting date. All restricted shares will immediately vest upon a change of control of the Corporation or the named executive officer’s death, disability or retirement. The stock grant amounts for 2019 reflect the aggregate grant date fair value computed in accordance with FASB ASC Topic 718.

(3)

The amounts in this column represent the increase in the actuarial net present value of all future retirement benefits under the SERPs. The net present value of the retirement benefits used to calculate the net change in benefits was determined using the same assumptions used to determine the Corporation’s retirement obligations and expense for financial statement purposes. Additional information about the SERP is included on page 26. We have not provided above-market or preferential earnings on any nonqualified deferred compensation and, accordingly, no such amounts are reflected in the table.

(4)

The amounts in this column are detailed on the following table entitled “2019 All Other Compensation.”

(5)

Salary and bonus amounts paid to the named executive officers as a percentage of total compensation are as follows for 2019: Mr. Stafford, II – seventy-one percent (71%); Mr. Mills – seventy-two percent (72%), Mr. Brown – seventy percent (70%); Mr. Belcher – seventy-six percent (76%) and Mr. Lilly – fifty-nine percent (59%).

 

22

 

2019 All Other Compensation and Benefits

 

The Corporation provides the named executive officers with other perquisites and personal benefits as shown in the “All Other Compensation” column of the “2019 Summary Compensation Table.” The Corporation and the CRC believe these are reasonable and consistent with its overall compensation program and better enable the Corporation to attract and retain superior employees for key positions. The CRC periodically reviews the levels of perquisites and other personal benefits provided to the named executive officers. The Corporation provides additional detail of those benefits in the tables below.

 

         

Total

                                 
         

Retirement

                                 
         

Plan

   

Split Dollar

   

Executive

                 
         

Matching

   

Life

   

Life

                 

Name of Individual

 

Year

 

Contribution

   

Insurance (1)

   

Insurance (2)

   

Perquisites (3)

   

Total

 
                                               

William P. Stafford, II

 

2019

  $ 32,884     $ 97     $ 14,020     $ 9,600     $ 56,601  
     

2018

    29,436       -       12,858       9,600       51,894  
     

2017

    34,608       -       10,166       9,600       54,374  
                                               

Gary R. Mills

 

2019

    43,615       -       13,363       19,257       76,235  
     

2018

    38,880       -       12,211       14,669       65,760  
     

2017

    45,774       -       11,747       17,288       74,809  
                                               

David D. Brown

 

2019

    21,289       -       4,050       11,236       36,575  
     

2018

    19,551       -       3,755       11,520       34,826  
     

2017

    25,088       -       3,306       14,100       42,494  
                                               

Jason R. Belcher

 

2019

    16,363       -       2,356       9,600       28,319  
     

2018

    14,773       -       2,178       9,600       26,551  
     

2017

    18,493       -       2,311       14,100       34,904  
                                               

E. Stephen Lilly

 

2019

    21,333       522       12,506       13,072       47,433  
     

2018

    19,777       508       11,556       14,100       45,941  
     

2017

    23,505       497       10,663       14,100       48,765  

 

(1)

Imputed income on Corporation funded premiums or split dollar plans.

(2)

Corporation funded premium on executive life program. 

(3)

Perquisites consist of country club dues and/or automobile allowance in each instance.

 

23

 

Grants of Plan-Based Awards

 

The following table sets forth information concerning individual grants of stock awarded in fiscal year 2019 to the named executive officers.

 

                               

All Other

           

Grant

 
                               

Stock

           

Date

 
                               

Awards:

   

Exercise or

   

Fair

 
                               

Number of

   

Base Price

   

Value

 
       

Estimated Future Payout Under

   

Shares or

   

of Option

   

of Stock

 
   

Grant

 

Equity Incentive Plan Awards

   

Stock

   

Awards

   

and Option

 

Name

 

Date

 

Threshold (#)

   

Target (#)

   

Maximum (#)

   

Units (#)

   

($/Sh)

   

Awards ($) (3)

 
                                                     

William P. Stafford, II

 

03/08/19

                            1,596     (1 )     $ 55,142  
   

03/08/19

                            2,432     (2 )       84,026  
                                                     

Gary R. Mills

 

03/08/19

                            2,154     (1 )       74,421  
   

03/08/19

                            3,283     (2 )       113,428  
                                                     

David D. Brown

 

03/08/19

                            1,017     (1 )       35,137  
   

03/08/19

                            1,549     (2 )       53,518  
                                                     

Jason R. Belcher

 

03/08/19

                            779     (1 )       26,914  
   

03/08/19

                            1,187     (2 )       41,011  
                                                     

E. Stephen Lilly

 

03/08/19

                            1,017     (1 )       35,137  
   

03/08/19

                            1,549     (2 )       53,518  

 

(1)

Awards granted on March 8, 2019 are stock awards granted under the discretionary bonus plan for performance in 2018. The shares are fully vested and are subject to a two (2) year claw back restriction.

(2)

Awards granted on March 8, 2019 are stock awards granted as long-term retention and equity compensation. These shares will vest over a period of three (3) years.

(3)

Amounts reflect the aggregate grant date fair value of the stock awards computed in accordance with FASB ASC Topic 718. The fair value was calculated by multiplying the shares awarded by the grant date closing price of $34.55 on March 7, 2019.

 

24

 

Outstanding Equity Awards at December 31, 2019

 

The following table includes information on the current holdings of unexercised stock options and stock awards that have not yet vested by the named executive officers as of December 31, 2019. Each equity grant is shown separately for each named executive officer.

 

   

Option Awards

   

Stock Awards

 
                                                   

Equity Incentive

 
                                                   

Plan Awards

 
                                                           

Market or

 
                                                   

Number

   

Payout

 
                                                   

of

   

Value of

 
                                           

Market

   

Unearned

   

Unearned

 
                                   

Number

   

Value of

   

Shares,

   

Shares,

 
                                   

of Shares

   

Shares or

   

Units or

   

Units or

 
                                   

or Units

   

Units of

   

Other

   

Other

 
   

Number of

                   

of Stock

   

Stock

   

Rights

   

Rights

 
   

Securities Underlying

   

Option

   

Option

   

That Have

   

That Have

   

That Have

   

That Have

 
   

Unexercised Options (1)

   

Exercise

   

Expiration

   

Not

   

Not

   

Not

   

Not

 

Name

 

Exercisable

   

Unexercisable

   

Price

   

Date

   

Vested

   

Vested (3)

   

Vested

   

Vested

 
                                                                 

William P. Stafford, II (2)

    9,785             $ 12.07    

12/19/21

      707     $ 21,931       -     $ -  
                                      1,319       40,915                  
                                      2,432       75,441                  
                                                                 

Gary R. Mills

    865               24.65    

02/05/35

      943       29,252       -       -  
      3,025               29.15    

02/05/35

      1,780       55,216                  
                                      3,283       101,839                  
                                                                 

David D. Brown

    -               -       -       491       15,231       -       -  
                                      857       26,584                  
                                      1,549       48,050                  
                                                                 

Jason R. Belcher

    -               -       -       364       11,291       -       -  
                                      643       19,946                  
                                      1,187       36,821                  
                                                                 

E. Stephen Lilly (4)

    7,550               24.65    

04/30/20

                      -       -  
      7,550               29.15    

04/30/20

                                 

 

(1)

All options listed in the above table are vested.

(2)

All options granted under the 2001 Directors Plan.

(3)

The market value is calculated by multiplying the number of the shares of restricted stock that have not vested by the price per share of the Corporation’s stock on December 31, 2019 of $31.02 per share.

(4)

Expiration date has been accelerated due to Mr. Lilly’s retirement on January 31, 2020.

 

25

 

2019 Option Exercises and Stock Vested

 

The following table provides information for the named executive officers with respect to (1) stock option awards exercised during 2019, including the number of shares acquired upon exercise and the value realized at such time, and (2) the number of shares acquired upon the vesting of restricted stock awards and the value realized at such time, before the payment of any applicable withholding tax and brokerage commissions.

 

 

   

Option Awards

   

Stock Awards

 
   

Shares

           

Shares

         
   

Acquired on

   

Value

   

Acquired on

   

Value

 

Name

 

Exercise

   

Realized

   

Vesting

   

Realized (1)

 
                                 

William P. Stafford, II

    -     $ -       3,689     $ 126,887  

Gary R. Mills

    233       4,301       5,077       174,661  

David D. Brown

    -       -       2,560       88,042  

Jason R. Belcher

    -       -       1,886       64,862  

E. Stephen Lilly

    -       -       2,608       89,684  

 

 

(1)

Total value realized on vesting is equal to the number of shares acquired on vesting multiplied by the previous day's closing price of the underlying securities on the vesting date of March 8, 2019 of $34.55; March 18, 2019 of $34.57; March 19, 2019 of $35.05; and March 27, 2019 of $33.26.

 

 

2019 Pension Benefits

 

The table below sets forth the details on pension benefits for the named executive officers under the following plan:

 

       

Number of

   

Present Value of

   

Payments

 
       

Years Credited

   

Accumulated

   

During Last

 

Name

 

Plan Name

 

Service

   

Benefit

   

Fiscal Year

 
                             

William P. Stafford, II (1)

 

SERP

    26     $ 600,081       -  

Gary R. Mills

 

SERP

    21       307,887       -  

David D. Brown

 

SERP

    15       84,535       -  

E. Stephen Lilly

 

SERP

    22       766,475       -  

 

 

(1)

The number of years of credited service includes years of service as a director of the Corporation.

 

The Corporations Executive SERP. The Corporation’s SERP is unfunded and not qualified for tax purposes. The values in the above table reflect the actuarial present value of the named executive officer’s accumulated benefit under the SERP, computed as of December 31, 2019. Refer to page 19 of this proxy statement for a more detailed discussion of the SERP and to Note 13 of the Consolidated Financial Statements in the Annual Report for the year ended December 31, 2019, for discussion of the methodologies and assumptions underlying the projected SERP benefits.

 

26

 

2019 Non-Qualified Deferred Compensation

 

Deferral of Salary.  The named executive officers, like any employee otherwise ineligible to fully participate in the KSOP, who meets the Internal Revenue Code definition of being “highly compensated,” have historically been eligible to elect to defer up to seventy-five percent (75%) of their compensation to the Corporation’s WRAP plan, in the same way that not highly compensated employees may defer to the KSOP.  Deferrals to the WRAP are invested as directed by each participant and are matched at the discretion of the Board of Directors in conjunction with and subject to limits established each year by the Board of Directors for elective deferrals to the KSOP.  Earnings on deferrals are based on the investment elections made by the individual WRAP participants and no guaranteed return is available to any named executive officer participating in the WRAP.  On an annual basis, each WRAP participant is allowed to designate or modify the percentage of salary to defer to the WRAP in compliance with Internal Revenue Code Section 409A.  The table below provides detail regarding non-qualified deferred compensation of the named executive officers.  Balances previously deferred by the named executive officers to a second non-qualified plan, known as the “Deferred Compensation Plan,” have been combined with the WRAP deferrals and reported in a single table below.  Distributions from the WRAP are only available post-termination or retirement and cannot be taken without a minimum of six (6) months’ separation from employment in compliance with Internal Revenue Code Section 409A.

 

Name

 

Executive Contributions
in Last Fiscal Year (1)

   

Corporation Contributions
in Last Fiscal Year (1)

   

Aggregate Earnings
in Last Fiscal Year (2)

   

Aggregate Withdrawals/
Distributions

   

Aggregate Balance
at Last Fiscal Year End

 

William P. Stafford, II

  $ 110,795     $ 17,319     $ 74,157             $ 433,254  

Gary R. Mills

    47,118       28,050       12,817       -       535,046  

David D. Brown

    19,122       7,096       (1,023 )     -       97,984  

Jason R. Belcher

    4,122       927       9,666       -       44,786  

E. Stephen Lilly

    787       5,768       27,093       -       329,895  

 

(1)

The amounts reported under “Executive Contributions” are included in each named executive officer’s amount under the “Salary” column in the “2019 Summary Compensation Table.” The amounts reported under “Corporation Contributions” are included in each named executive officer’s amount under the “2019 All Other Compensation” column in the “2019 Summary Compensation Table.” The Corporation contributions reflected in the above table are reflective of amounts deferred by the executives in the prior plan year, but matched by the Corporation in the subsequent year.

(2)

The amounts reported under “Aggregate Earnings” are not included in each named executive officer’s amount under the “Salary” column in the “2019 Summary Compensation Table.”

 

Potential Payments upon Termination

 

The information below describes the compensation that would become payable under existing plans and agreements based on the named executive officer’s actual termination of employment coupled with the assumption that the named executive officer’s employment had terminated on December 31, 2019, given the named executive officer’s compensation, years of service and a presumed age of 62.

 

These benefits are in addition to benefits generally available to other non-executive officers, who are salaried employees, such as distributions under the KSOP and disability insurance benefits. The Corporation has estimated the amounts of compensation payable to each named executive officer under a variety of termination circumstances, including: early retirement, involuntary termination not for “Cause,” termination for “Cause,” termination following a change of control and death of the named executive officer.

 

Since a variety of factors might affect the nature and amount of any benefits payable upon the events discussed below, actual amounts may vary from what the Corporation has projected.

 

Regardless of the manner in which a named executive officer’s employment terminates, he or she may be entitled to receive amounts earned during his or her term of employment. Such amounts include:

 

option or stock award grants made pursuant to the 1999 Plan, 2004 Plan, or 2012 Plan that vest through the most recently completed fiscal year;

amounts contributed under the KSOP and the Corporation’s non-qualified deferred compensation plans;

amounts accrued and vested through the Corporation’s SERP payable as benefits for the life of the named executive officer beginning at age 62; and

cash surrender value of life insurance payable.

 

27

 

In the event of an involuntary termination without “Cause” or termination by a named executive officer for “Good Reason” other than a change in control, the Corporation shall pay the named executive officer severance in the form of continuing to pay their base salary for the balance of the existing term of the existing employment agreement. In addition, the Corporation shall maintain and continue to provide health, dental, accident and disability insurance and certain other executive benefit plans, programs and arrangements until the earlier of (i) the expiration of the remaining term; (ii) the named executive officer commences full-time employment with another employer or commences self-employment where earnings are expected to be, on an annualized basis, 75% or more of the base salary as of the date of termination; or (iii) the date on which the Corporation determines that the named executive officer has violated any one of several specified sections of the agreement. Additional details regarding these agreements are set forth in the discussion beginning on page 19. As required by said employment agreements, in the event of termination without “Cause,” termination due to Change in Control, or termination by a named executive officer for “Good Reason,” payment of any severance amounts due under the employment agreement is conditioned upon the execution of a separation agreement containing a valid waiver and release of any and all claims and a reaffirmation of the restrictions upon the executive contained in the employment agreement.

 

Payments Made Upon Retirement

 

In the event of the retirement of a named executive officer, in addition to the items identified above:

 

 

for options granted under the 1999 Plan, he will retain vested options for up to five (5) years after normal retirement at age 62 or later and ninety (90) days after early retirement;

 

for options granted under the 2004 Plan, he will retain vested options for the remainder of the outstanding ten-year term;

 

for options granted under the 2012 Plan, he will retain vested options for the period of one year, or any statutorily required period; and

 

for restricted stock awards granted under the 2012 Plan, all restrictions on vested shares will be removed and unvested shares will be forfeited.

 

Payments Made Upon Death or Disability

 

In the event of the death or disability of a named executive officer, in addition to the benefit payments made upon termination or retirement, the named executive officer or his beneficiaries may receive benefits under the Corporation’s disability plan or executive life insurance plan, as appropriate, if enrolled. Currently, Mr. Stafford, II and Mr. Lilly are the only named executive officers enrolled in the executive life insurance plan. If Mr. Stafford had died on December 31, 2019, his survivors would have received the projected amount of $100,000 from the proceeds of any individual split dollar life insurance policy. If Mr. Lilly had died on December 31, 2019, his survivors would have received the projected amount of $374,119 from the proceeds of an individual split dollar life insurance policy. The premiums associated with these policies are included in the “2019 All Other Compensation” table on page 23. The estimated amounts payable to the beneficiaries are derived by reflecting a deduction for repayment to the Corporation of the cash surrender value of the split dollar life insurance policies and distribution of eighty percent (80%) of the face value of any remaining insurance proceeds to the respective beneficiaries and twenty percent (20%) to the Corporation.

 

Payments Made Upon a Change of Control

 

As previously stated, the Corporation has entered into employment agreements with each of the named executive officers, which agreements include change of control provisions. Under these provisions and subject to certain requirements and restrictions, if within three (3) years after a change of control, a named executive officer is separated from service either because of (i) non-renewal of the agreement by the Corporation, (ii) termination by the Corporation without “Cause,” (iii) termination by the named executive officer for “Good Reason,” or (iv) termination by the named executive officer due to forced relocation, the named executive officer shall receive severance in the form of continued payment of his or her base salary and providing all other compensation benefits of a like kind and value as in effect at the time of the change of control, or on the date of termination, whichever is greater, for a period of thirty-six (36) months. Additional information relating to the terms of said employment agreements, including the change of control provisions, are set forth in the discussion beginning on page 20.

 

28

 

Potential Incremental Payments Table 

 

The following table shows the potential incremental value transfer to each named executive officer under various termination scenarios. The table was prepared as though each named executive officer’s employment was terminated on December 31, 2019, with proper prior notice if applicable.

 

           

Accel-

eration/

Vesting of

Options and

     

Non-

Qualified

             

Executive

           
   

Salary &

   

Restricted

     

Deferred

             

Life

           

William P. Stafford, II

 

Benefits

   

Stock

     

Comp (4)

   

SERP

     

Ins (6)

     

Total

 

Early retirement

  $ -     $ -       $ 433,254     $ 80,000  

(1,5)

  $ 21,483       $ 534,737  

Retirement

    -       138,287   (7)     433,254       80,000  

(2,5)

    21,483         673,024  

Termination for "Cause"

    -       -         433,254       -         21,483         454,737  

Termination without "Cause"

    855,780       -         433,254       80,000  

(1,5)

    21,483         1,390,517  

Change in control termination

    1,260,000       138,287         433,254       600,081   (4)     21,483         2,453,105  

Disability

    1,487,047       138,287         433,254       80,000   (1,5)     21,483         2,160,071  

Death (3)

    -       138,287         433,254       80,000   (1,5)     900,000  

(4)

    1,551,541  
                                                       

Gary R. Mills

                                                     

Early retirement

    -       -         535,046       53,225   (1,5)     22,482         610,753  

Retirement

    -       186,306   (7)     535,046       80,000  

(2,5)

    22,482         823,834  

Termination for "Cause"

    -       -         535,046       -         22,482         557,528  

Termination without "Cause"

    1,149,780       -         535,046       53,225   (1,5)     22,482         1,760,533  

Change in control termination

    1,701,000       186,306         535,046       307,887   (4)     22,482         2,752,721  

Disability

    2,168,012       186,306         535,046       53,225   (1,5)     22,482         2,965,071  

Death (3)

    -       186,306         535,046       53,225   (1,5)     1,200,000   (4)     1,974,577  
                                                       

David D. Brown

                                                     

Early retirement

    -       -         97,984       28,907   (1,5)     6,311         133,202  

Retirement

    -       89,865   (7)     97,984       80,000  

(2,5)

    6,311         274,160  

Termination for "Cause"

    -       -         97,984       -         6,311         104,295  

Termination without "Cause"

    550,798       -         97,984       28,907   (1,5)     6,311         684,000  

Change in control termination

    802,527       89,865         97,984       84,535   (4)     6,311         1,081,222  

Disability

    3,107,293       89,865         97,984       28,907  

(1,5)

    6,311         3,330,360  

Death (3)

    -       89,865         97,984       28,907   (1,5)     625,000   (4)     841,756  
                                                       

Jason R. Belcher

                                                     

Early retirement

    -       -         44,786       -         -         44,786  

Retirement

    -       68,058   (7)     44,786       -         -         112,844  

Termination for "Cause"

    -       -         44,786       -         -         44,786  

Termination without "Cause"

    462,710       -         44,786       -         -         507,496  

Change in control termination

    670,395       68,058         44,786       -         -         783,239  

Disability

    3,097,554       68,058         44,786       -         -         3,210,398  

Death (3)

    -       68,058         44,786       -         463,000   (4)     575,844  
                                                       

E. Stephen Lilly (8)

                                                     

Early retirement

    -       -         353,947       70,545   (1,5)     58,181         482,673  

 

(1) Annual payment deferred to age 60.

(2) Annual payment; presumed to be age 62 on December 31, 2019.

(3) Payment to beneficiary upon death of named executive officer.

(4) Presumes lump sum payout.

(5) Represents an annuity payable over the life of the named executive officer at a reduced amount beginning at age 60, a larger amount beginning at age 62 or for ten (10) years certain to a named beneficiary in the event of death.

(6) Other than the life insurance proceeds payable upon death, presumed at December 31, 2019.

(7) Presumed to be age 65 and have at least five (5) years of service on December 31, 2019.

(8) Mr. Lilly retired early on January 31, 2020. The payments reflected in the above table represent the payments that Mr. Lilly will receive due to his early retirement and do not include payments under any other termination scenario.

 

29

 

DIRECTOR COMPENSATION

 

2019 Non-Management Directors’ Compensation

 

The compensation and benefit package for non-management directors is intended to fairly compensate directors for work required for the Corporation and to align the directors’ interests with the long-term interests of shareholders. The compensation package for the directors is simple, direct, and easy to understand from a shareholder perspective. As shown on the table on the next page, non-management directors’ compensation includes the following:

 

Base Compensation. During each quarter of 2019, each non-employee member of the Board of Directors received a retainer fee of $3,812 in cash and $1,271 in stock. No additional fee is paid to Directors of the Corporation who also serve on the board of a subsidiary, although fees may be paid for service on certain committees of subsidiaries. ACER Committee members received a cash retainer fee of $2,420 per quarter, with the Chairman receiving an additional $3,025 per quarter and the Financial Expert receiving an additional $1,573 per quarter. Members of the GNC receive a cash retainer fee of $605 per year. Members of the CRC receive a cash retainer fee of $1,210 per year, with the Chairman receiving an additional $1,210 per year. Non-management directors are reimbursed for travel or other expenses incurred for attendance at Board, subsidiary board, and committee meetings or other required travel for the benefit of the Corporation.

 

Deferral of Cash Compensation. Directors are permitted on an annual basis, prior to the beginning of each calendar year, to defer Board and committee cash fees to a non-qualified deferred compensation plan established solely for that purpose. Each director electing to defer fees is responsible for the investment of such deferrals, and the Corporation does not provide either a preferential investment or interest rate for such deferred compensation. Each director who has deferred any such compensation has the ability to access such deferred compensation upon retirement from active Board service.

 

Incentive Compensation. For each Director of the Corporation and its banking subsidiary, the CRC may award incentive compensation based upon the previous year’s performance. As discussed in detail in the Compensation Discussion and Analysis, in December 2015, the CRC adopted an executive and board incentive compensation methodology which provides suggested amounts of annual incentive compensation for Directors in the form of restricted Corporation stock. Amounts paid to Directors under this methodology are paid in the form of cash bonuses (25%) and Corporation stock (75%). Amounts paid under this methodology are detailed in the “Director Compensation Table.” As with incentive compensation paid to executives, it is important to note that this methodology provides only a suggested incentive compensation amount based on general guidelines that the CRC may consider in its decision-making process. Sole discretion as to the terms and conditions of any award, including to pay or not pay incentive compensation and in what amounts, remains with the Board, acting directly or through the CRC. The CRC continues to oversee all aspects of the design, payment, and administration of incentive compensation. The CRC will not grant any incentive compensation in any year in which the Corporation’s minimum three (3)-year rolling ROAE is below 8.5% or such other minimum ROAE as determined by the CRC from time to time considering economic conditions, operating results, and adjustments to the Corporation’s strategic plan goals. Further, the Corporation’s Board of Directors retains authority to review and approve or disapprove all CRC action. The ultimate goal of the CRC and the Board in granting incentive compensation remains to align the interests of participants with that of shareholders and encourage long-term strategic thinking and performance while at the same time discouraging imprudent, unreasonable or excessive risk taking.

 

Long-Term Retention and Equity Compensation. Like the Corporation’s named executive officers, the directors receive long-term retention and equity compensation. In 2019, consistent with the compensation methodology developed in 2015, the directors were awarded long-term incentive equity compensation in the form of restricted shares, which will vest over a period of three (3) years beginning on or about March 8, 2020 and remain under such restriction for a period of five (5) years after vesting. All grants of restricted shares to directors in 2019 were made under the 2012 Plan.

 

Directors’ Supplemental Retirement Plan. The Corporation established a directors’ supplemental retirement plan (“Directors’ SERP”) for its non-management directors in 2001 which was later amended to remain compliant with Internal Revenue Code Section 409A and to provide for certain changes in the benefit formula and various other provisions. The Directors’ SERP amendment substitutes a defined benefit in lieu of the previous indexed benefit. The amended Directors’ SERP provides for an annual retirement benefit of one hundred percent (100%) of the director’s highest consecutive three (3) years’ average compensation. Benefits are payable at the later of (i) the age of 70 or (ii) separation from service to the Corporation, and continue for ten (10) years.

 

30

 

The Directors’ SERP also contains provisions addressing a change of control, as defined in the Plan, which allow the directors to retain benefits under the Directors’ SERP in the event of a termination of service, other than for “Cause,” during the twelve (12) months prior to a change in control or anytime thereafter, unless the director voluntarily terminates his or her service within ninety (90) days following the change in control.

 

The Corporation has also entered into life insurance endorsement method split dollar agreements with certain directors covered under the Directors’ SERP. Under the agreements, the Corporation shares eighty percent (80%) of death benefits (after recovery of cash surrender value) with the designated beneficiaries of the directors under life insurance contracts referenced in the Directors’ SERP.

 

Insurance. The Corporation provides Directors’ Liability insurance for its directors and indemnification is provided for in the Corporation’s Bylaws.

 

Director Compensation Table

 

The following table summarizes non-management director compensation, including compensation for director services at the bank subsidiary for 2019.

 

                                   

Change in

                 
                                   

Pension Value

                 
                                   

and

                 
   

Fees

                           

Non-qualified

                 
   

Earned

                   

Non-Equity

   

Deferred

                 
   

or Paid in

   

Stock

   

Option

   

Incentive Plan

   

Compensation

   

All Other

         

Name

 

Cash (1)

   

Awards (2)

   

Awards

   

Compensation

   

Earnings (3)

   

Compensation

   

Total

 
                                                         

W. C. Blankenship, Jr. (4)

  $ 37,859     $ 51,183                     $ 147,436             $ 236,478  

C. William Davis

    42,057       41,091       -       -       55,026       -       138,174  

Samuel L. Elmore

    48,050       44,926       -       -       108,359       -       201,335  

Richard S. Johnson

    46,384       46,101       -       -       108,161       -       200,646  

M. Adam Sarver

    39,125       43,198       -       -       -       -       82,323  

 

(1)

The value represents board fees, committee fees, and cash bonuses.

(2)

The value represents the grant date fair value of stock awarded as fees, stock granted as a portion of incentive compensation, and unvested, restricted stock granted on March 8, 2019 as long-term retention and equity compensation.

(3)

The amounts reported represent the difference between the present value of accrued benefits of the director's SERP at the end of 2019 and 2018.

(4)

These fees represent fees earned from January 1, 2019 through his death on June 4, 2019.

 

31

 

PAY RATIO DISCLOSURE

 

In August 2015, pursuant to a mandate of the Dodd-Frank Wall Street Reform and Consumer Protection Act (the “Dodd - Frank Act”), the Securities and Exchange Commission (“SEC”) adopted a rule requiring annual disclosure of the ratio of the total annual compensation of the principal executive officer (“PEO”) of the Corporation to the median annual total compensation of all other employees of the Corporation (the “MATC”). The Corporation’s PEO is Mr. Stafford. During calendar year 2019, Mr. Stafford received total compensation of $826,936, as reflected in the Summary Compensation Table on page 22. During calendar year 2019, the MATC was $35,084.36. Accordingly, the aforesaid ratio for the Corporation for fiscal year 2019 is 23.6 to 1.

 

The MATC used in the calculation above, was determined from a list of 549 persons, constituting all persons (excluding the PEO) employed by the Corporation as of December 31, 2019. Determination of the median employee was based on wages actually earned in 2019 plus the following additional 2019 compensation components, where applicable: paid time off; overtime pay; incentive compensation; and commissions. The gross amounts were adjusted for locality differentials where applicable. After identifying the median employee, the MATC was calculated using the same methodology employed for named executive officers, including the PEO, in the Summary Compensation Table

 

 

32

 

OWNERSHIP AND RELATED PERSON TRANSACTIONS

 

Information on Stock Ownership

 

The following table includes the stock-based holdings at December 31, 2019, of significant shareholders having beneficial ownership greater than five percent (5%), directors, executive officers, and directors and executive officers as a group.

 

       

Amount and

         
       

Nature

         
   

Name and Address of Beneficial

 

of Beneficial

   

Percent of

 

Title of

 

Owner or Number of

 

Ownership as of

   

Common

 

Class

 

Persons in Group

 

December 31, 2019

   

Stock

 
                     

Common

 

Richard G. Preservati (1)

    1,500,775       8.17 %
   

P.O. Box 1003, Princeton, WV 24740

               
                     

Common

 

BlackRock (2)

    1,268,001       6.90 %
   

55 East 52nd Street, New York, NY 10055

               
                     

Common

 

Dimensional Fund Advisors, LP (3)

    1,154,001       6.28 %
   

Building One, 6300 Bee Cave Road, Austin, TX 78746

               
                     
   

The Corporation's Directors and Named Executive Officers:

               

Common

 

Jason R. Belcher (4)

    10,488        *  

Common

 

David D. Brown (5)

    16,382        *  

Common

 

C. William Davis (6)

    16,506        *  

Common

 

Samuel L. Elmore (7)

    11,542        *  

Common

 

Richard S. Johnson (8)

    39,325        *  

Common

 

E. Stephen Lilly (9)

    46,547        *  

Common

 

Gary R. Mills (10)

    42,636        *  

Common

 

M. Adam Sarver (11)

    149,474        *  

Common

 

William P. Stafford, II (12)

    196,769       1.07 %
                     
   

All Directors and Executive Officers as a Group

    529,669       2.88 %

 

 

*

Represents less than one percent (1%) of the outstanding shares.

 

(1)

Number of shares are as of Form 13G filing with SEC as of March 6, 2015.

(2)

Number of shares are as of Form 13G filing with SEC as of December 31, 2019.

(3)

Number of shares are as of Form 13G filing with SEC as of December 31, 2019.

(4)

Includes 2,730 shares allocated to Mr. Belcher’s KSOP account.

(5)

Includes 2,672 shares allocated to Mr. Brown’s KSOP account.

(6)

Includes 4,907 shares issuable upon exercise of currently exercisable options granted under the 2004 Plan.

(7)

Includes 4,907 shares issuable upon exercise of currently exercisable options granted under the 2004 Plan.

(8)

Includes 24,550 shares held jointly by Mr. Johnson and his wife and 9,785 shares issuable upon exercise of currently exercisable options granted under the 2001 Directors’ Plan. 21,100 of the shares listed have been pledged as security by Mr. Johnson.

(9)

Includes 2,431 shares allocated to Mr. Lilly’s KSOP account and 15,100 shares issuable upon exercise of currently exercisable options granted under the 1999 Plan.

(10)

Includes 6,164 shares allocated to Mr. Mills’ KSOP account, 9,209 shares held jointly by Mr. Mills and his wife, and 3,890 shares issuable upon exercise of currently exercisable options granted under the 1999 Plan. 1,500 of the shares listed have been pledged as security by Mr. Mills.

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